Overview
Executive Assistant to the CEO & VP of People/Office Manager Jobs in New York City Metropolitan Area at Worthy.com
Title: Executive Assistant to the CEO & VP of People/Office Manager
Company: Worthy.com
Location: New York City Metropolitan Area
We are Worthy & CIRCA Jewels. Our combined businesses are here to remake the world of pre-owned luxury jewelry. We use our expertise, technology and connections to get jewelry sellers the absolute most for their jewelry. We are passionate about quality, sustainability, and the valuation of finely crafted jewels.
We are a group of people that are not only passionate about our work but about each other and our customers. Our flat hierarchy and organizational structure create an open environment where all feel comfortable to voice ideas, and we love the smart, creative minds of people who take pride in what they do.
The Executive Assistant will work directly with a C-level executive and will be responsible for performing a number of administrative duties. The ideal candidate is highly self-motivated, professional, and capable of managing their workload, prioritizing tasks in a fast-paced startup environment. The role is an amazing opportunity to join a flourishing organization, grow with the role and make an impact.
What You’ll Do
Manage complex calendars, arrange meetings, appointments and travel arrangements for our CEO.
Own all Office Management responsibilities including but not limited to organization of office, purchasing supplies, vendor and building management.
Manages executives’ expenses, including collection, organization and reporting. Organize invoices, work with the Finance Team to ensure invoices are paid.
Coordinating travel for new hires that train in our NYC Headquarters.
Greet visitors and route them to appropriate meetings.
Manage the office technology requirements for current and future employees; internet and hardware.
Plan and execute company events in partnership with the People Operations Team.
Who You Are
A proactive self starter, highly independent, motivated, resourceful and assertive
Able to thrive in a fast paced, fluid operating environment, where several pressing prioritizes tend to change rapidly
Strong organizational, project management and problem-solving skills, unflappable and with impeccable multi-tasking abilities
Reliable, comfortable at upholding strict levels of confidentiality
Highly organized with the ability to manage multiple projects and communicate effectively with all teams
Proactive, flexible and willing to adapt to changing business needs and ability to manage multiple moving parts
What You Have
5+ years of experience in a dedicated Executive Assistant, Administrative, or Operations role.
Proven experience mastering multiple technical applications including word processing, database management, spreadsheets, graphics and presentation software, electronic calendar and email.
Expert attention to detail, must be able to manage complex scheduling.
Must have Excel / Google Sheet fluency including pivot tables.
Comfortability with tech hardware and troubleshooting.
Strong communication and interpersonal skills, must be able to independently write eloquent company-wide communicates.
Proven ability to take initiative and passion for owning your work and creating value
Ability to keep sensitive data confidential.
Located in New York City, ability to work in-office Monday-Friday, 9 AM-6 PM
Due to the start-up nature of our business, flexibility in scheduling is required. Employment may require some nights and weekends.
What We’ll Give You
A supportive, inclusive culture in an organization that values …
