Overview
Executive Assistant to the President/CEO Jobs in Allentown, PA at Coldedge Technologies, Inc.
Job Summary:
We’re seeking a detail-oriented, proactive Executive Assistant to support the President and the Operations Manager of a growing small business, with a focus on business planning support, service operations and marketing coordination. This role is ideal for someone who thrives in a fast-paced environment, wears multiple hats, and can seamlessly move between administrative tasks and strategic support.
As the right-hand support to the President and Operation Managers, you’ll help manage schedules, internal and external communications, project timelines, and department coordination—particularly across our company planning, service support and marketing functions. Your ability to stay organized, prioritize tasks, and anticipate needs will be essential to keeping the business running smoothly and helping the managers stay focused on growth and leadership.
Key Responsibilities:
Executive Support
Manage calendar, meetings, appointments, and organizational logistics
Handle email inbox management, including drafting, replying, and flagging priority communications
Prepare meeting agendas, take notes, and track follow-up actions
Maintain confidentiality and professionalism at all times
Prepare, document and organize top level standard operational procedures
Service Operations Support
Assist in tracking client deliverables, timelines, and service KPIs
Coordinate between the manager, QA, and internal teams to ensure alignment and execution
Follow up on tasks related to client communication, onboarding, and quality control
Help organize internal documentation and SOPs for service workflows
Marketing Coordination
Support execution of marketing campaigns (e.g., email, social media, content calendar management)
Help coordinate activity and timelines with vendors, freelancers, or marketing contractors
Track deadlines, gather materials, and manage follow-ups for ongoing marketing projects
Proofread and first cut format marketing content as needed
Prepare, document and organize market and sales operational procedures / systems.
General Operations
Help with internal processes to improve operation efficiencies and support light HR tasks
Conduct research, compile reports, or create presentations to support strategic initiatives
Act as a gatekeeper and problem-solver to keep the managers focus on high-priority work
Qualifications:
2+ years of experience in an Executive Assistant, Marketing Coordinator, or Operations Support role
Strong organizational, multitasking, and time management skills
Excellent verbal and written communication
Familiarity with production-based businesses and basic marketing concepts
Tech-savvy: Proficient with Microsoft office products, MS365, CRM, Teams, Zoom, marketing tools and project/task management platforms.
High attention to detail and ability to handle sensitive information with discretion
A flexible, can-do attitude with a willingness to jump in wherever needed
What You’ll Gain:
A behind-the-scenes view of how a small business runs and grows
The opportunity to work closely with leadership and influence key parts of the business
A varied and engaging day-to-day experience that blends admin, marketing, and operations
Room to grow into new responsibilities as the business evolves
Job Type: Full-time
Pay: $55,000.00 – $65,000.00 per year
Benefits:
401(k)
401(k) matching
Dental insurance
Flexible schedule
Health insurance
Paid time off
Schedule:
8 hour shift
Experience:
Executive administrative support: 2 years (Preferred)
Work Location: In person
Title: Executive Assistant to the President/CEO
Company: Coldedge Technologies, Inc.
Location: Allentown, PA
Category:
