Overview
Executive Assistant to the Superintendent and Assistant Superintendent Jobs in Sandwich, MA at Iowa City Community School District
Full Job Description
The Sandwich Public Schools is looking for an Executive Assistant to the Superintendent and Assistant Superintendent to assist in their responsibilities and communication with the School Committee, Department of Education, administrative staff, faculty, town officials, parents and the general public.
Responsibilities:
Confidential assistant to the Superintendent and Assistant Superintendent.
Daily correspondence, screening phone calls, opening and distribution of mail.
All inquiries are handled by the Executive Assistant whenever possible, i.e. setting up of appointments, applications, school information, enrollment figures, distribution of flyers from outside organization, etc.
Preparing letters for Superintendent’s and Assistant Superintendent’s signature whenever possible, i.e. course information for teachers, thank you letters for schools, etc.
Keeping current and accurate course information for increment credit and advancement for professional staff
Maintaining and updating files in the Superintendent’s Office
Producing and publishing the Central Office chain for “snow days”.
Preparing school calendar, October 1st enrollment figures, projected enrollments and “No School” announcement list.
Filling out information for surveys as requested.
Obtaining private school enrollments for the Town census.
Keeping an up-to-date Personnel Directory.
Maintaining Policy Manuals.
Gathering and preparing information from administrators and School Committee for Annual Town Report.
Providing information as requested by the Director of Finance and Operations.
Assisting Assistant Superintendent for Curriculum & Instruction
Disseminating information to staff as directed.
Keeping Superintendent informed of school related matters.
Preparing electronic reports and paper-based reports for the State and Federal Governments and the Massachusetts Department of Education.
Daily review of Cape Cod times and weekly local newspapers for school-related articles for inclusion in the master binder.
Assisting the Superintendent and Assistant Superintendent in updating and preparing budget information.
Managing Purchase Orders for the Superintendent’s Office and Assistant Superintendent.
Welcoming visitors and arranging for their comfort. Screening unexpected callers.
Following up on letters and memoranda and being responsible for due dates for reports, evaluations, budgets, and other information being submitted to the Superintendent.
Assuming responsibility for ordering and repairing of equipment and supplies for the operation of the Superintendent’s office.
Other duties as may be assigned by the Superintendent and Assistant Superintendent of Schools.
Title: Executive Assistant to the Superintendent and Assistant Superintendent
Company: Iowa City Community School District
Location: Sandwich, MA
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