Overview
Executive Coordinator Jobs in Oakville, Ontario, Canada at SimplySmart Child Care Centre & Montessori
We’re hiring an Executive Coordinator to be the heartbeat and personal flow manager for the CEO of Simply Smart Child Care & Montessori and Osteo Strong Toronto & Oakville. This role is equal parts scheduler, organizer, communicator, and integrator across business, wellness, and life domains.
You’ll be the CEO’s go-to person—streamlining calendars, coordinating across departments, managing personal and work appointments, organizing events, and even stepping into meetings on her behalf when needed. If you’re the kind of person who sees three steps ahead, finds calm in chaos, and thrives in a role that’s never the same two days in a row—this one’s for you.
Key Responsibilities
Manage a multi-layered calendar across work, family, and wellness priorities
Organize and schedule internal meetings, external calls, and personal appointments
Represent the CEO in team meetings or calls when she’s unavailable
Support scheduling for the Director of Finance as well
Prepare materials and structure for team presentations, franchise calls, and marketing updates
Plan and coordinate logistics for events, team outings, and workshops
Communicate seamlessly across multiple departments and businesses
Coordinate with vendors, contractors, and service providers as needed
Handle urgent requests and last-minute changes with grace and composure
Manage the Head office space and supplies & cleanliness etc.
Who You Are
A proactive, intuitive organizer who thrives on keeping things and people aligned
Flexible with both your schedule and personality, you adjust easily to shifting priorities and different working styles
Naturally detail-oriented, but not stuck in the weeds
Calm under pressure, solution-oriented, and deeply trustworthy
Professional, personable, and emotionally intelligent
Comfortable working across diverse environments (child care centers, wellness clinics, remote work)
Confident behind the wheel (valid driver’s license and access to a vehicle required)
Preferred Experience
3+ years in executive support, operations, or strategic coordination
Strong organizational and communication skills
Familiarity with Google Workspace, project management tools, and virtual meeting platforms
Experience handling both personal and professional scheduling and communications
Event planning or presentation support experience is a plus
To Apply:
Send your resume and a short note on why you’re excited about this role to harl
Subject Line:
Executive Coordinator – Application
Title: Executive Coordinator
Company: SimplySmart Child Care Centre & Montessori
Location: Oakville, Ontario, Canada
Category: Administrative/Clerical (Administrative Management, Virtual Assistant/ Remote Admin, Office Administrator/ Coordinator, Business Administration)
