Overview
Executive Legal Assistant Jobs in Toronto, Ontario, Canada at Quantum Management Services Ltd.
Position: Executive Legal Assistant – Real Estate
Location: Downtown Toronto, Hybrid
Salary: Range starting at $95,000 and up depending on experience + bonus and other incentives.
Our client, a well-established real estate investment firm, is seeking an experienced Executive Legal Assistant to support senior leadership and manage legal documentation across a range of complex real estate transactions.
This is a unique hybrid role combining executive administrative responsibilities with legal coordination and documentation.
Key Responsibilities:
Legal Support
– Manage daily legal documentation and signatures for real estate transactions
– Identify applicable legal entities and liaise with external counsel
– Coordinate internal approvals and digital record-keeping
– Maintain filing systems and prepare closing binders
– Ensure timely response to urgent legal matters, occasionally outside business hours
Executive Assistance
– Provide high-level support to the Head of Investments, including calendar management, meeting preparation, and light travel coordination
– Lead weekly investment team calls: prepare materials, take notes, and manage agendas
– Handle expenses, coordinate calls, and provide limited personal support where needed
Qualifications:
– 3+ years of experience in a legal administrative or law clerk role within a real estate law firm or real estate organization
– Legal Assistant or Paralegal diploma required; an undergraduate degree is a strong asset
– Notary Public designation is highly preferred
– Proficient in Microsoft Office, Adobe, Docu Sign; familiarity with Concur is an asset
– Experience managing complex legal entity structures
– Strong judgment, independence, and ability to thrive in a fast-paced, high-stakes environment
If this sounds like you, please email your Word version resume to Angelica Stewart at
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Title: Executive Legal Assistant
Company: Quantum Management Services Ltd.
Location: Toronto, Ontario, Canada
Category: Administrative/Clerical (Legal Secretary), Law/Legal (Legal Secretary)
