Overview
Executive Operations Assistant to CEO/COO Jobs in Austin, TX at C-SUITE ASSISTANTS
Title: Executive Operations Assistant to CEO/COO
Company: C-SUITE ASSISTANTS
Location: Austin, TX
A growing and highly collaborative professional services firm is seeking an Executive Operations Assistant to support the CEO and COO. This is an excellent opportunity for a polished, proactive, and relationship-focused professional who enjoys partnering closely with leadership while helping drive operational efficiency across a fast-paced organization.
The ideal candidate is highly organized, resourceful, and people-oriented, with the ability to balance executive support responsibilities alongside operational coordination across multiple offices and departments. This role is best suited for someone who thrives in a collaborative, entrepreneurial environment and enjoys taking ownership, solving problems, and building strong internal relationships. The office environment is business casual with a collaborative culture.
About the Job:
- Provide high-level executive support to the CEO and COO, managing calendars, scheduling, travel coordination, meeting logistics, and shifting priorities
- Serve as a trusted liaison between leadership, staff, vendors, and external stakeholders while helping maintain strong communication and follow-through across the organization
- Assist with recruiting and staffing coordination, including resume review, interview scheduling, applicant communication, onboarding logistics, and offer letter preparation
- Coordinate onboarding and offboarding processes while facilitating communication and execution across departments
- Support workflow and organizational coordination across multiple offices, helping maintain accountability, efficiency, and operational consistency
- Prepare agendas, reports, presentations, and internal documentation for executive and management meetings
- Assist with expense reimbursements, invoice review, operational reporting, and administrative financial processes
- Support office operations, including vendor coordination, inventory management, workplace logistics, and general administrative oversight
- Help triage internal technology and systems-related requests, coordinating with IT support and assisting with troubleshooting when appropriate
- Assist with HR-related administration, including PTO tracking, timesheet revisions, benefits coordination, and employee communication
- Partner with leadership to identify operational improvements, workflow efficiencies, and process optimization opportunities
- Travel monthly to additional Texas office locations to support operational coordination and maintain strong relationships across teams
- Serve as a cross-functional liaison, helping resolve operational issues and maintain a positive, collaborative workplace environment
Competitive salary based on experience and discretionary bonus; medical, dental, vision; 401(k) with company match
About You:
- 5+ years of Executive Assistant, Operations, Office Management, HR Coordination, Legal Operations, or high-level administrative experience preferred
- Previous experience supporting senior executives within a professional services or operationally driven environment required
- Exceptional organizational skills with the ability to manage multiple priorities and deadlines simultaneously
- Relationship-focused, approachable, and collaborative with strong interpersonal and communication skills
- Resourceful, proactive, and solutions-oriented with strong judgment and follow-through
- Comfortable operating in a fast-paced, entrepreneurial environment with evolving priorities and a hands-on culture
- High level of discretion and professionalism when handling confidential and sensitive information
- Strong written and verbal communication skills with a polished and professional demeanor
- Legal industry experience helpful, but not required
- Strong proficiency with Microsoft Office Suite, Slack, and comfort learning new technology
Standard business hours (Monday–Friday) in-office, with flexibility for business needs outside of hours
