Overview
Executive & Operations Coordinator Jobs in North Vancouver, Canada at BC Legal Management Association
Job Summary
Ratcliff LLP is seeking a highly organized, professional, and proactive Executive & Operations Coordinator to support the firm’s Management Leadership Group and Chief Operating Officer. This is a full-time, in‑office position located in our North Vancouver office.
Location
500-221 W. Esplanade, North Vancouver, Canada
Key Responsibilities
- Executive & Leadership Support
- Provide executive and administrative support to the Management Leadership Group and COO.
- Coordinate leadership and partner meetings, including scheduling, agendas, materials, logistics, and follow‑up items.
- Prepare accurate and confidential meeting minutes and maintain related records and documentation.
- Assist with internal leadership communications and administrative initiatives.
- Maintain strict confidentiality with sensitive firm, client, personnel, and financial information.
- Operations & Office Coordination
- Assist with operational and administrative projects across the firm.
- Coordinate office‑related initiatives, such as vendor coordination, office maintenance, furniture procurement, and minor renovation projects.
- Track project timelines, action items, and operational priorities.
- Support the firm leadership with day‑to‑day operational coordination and administrative follow‑through.
- Sponsor ships, Marketing & Recognition Support
- Coordinate firm sponsor ships, advertising placements, and related administrative requirements.
- Assist with applications and submissions for legal rankings, awards, and industry recognition programs at the instruction of the Management Leadership Group.
- Maintain calendars and tracking systems for sponsorship renewals, submissions, and deadlines.
- Support firm events, profile‑building initiatives, and related administrative coordination.
- Update firm website and post to social media.
- Maintain record of marketing expenses and track against budget.
- Administrative & Organizational Support
- Maintain organized records, files, and administrative systems.
- Prepare correspondence, reports, presentations, and other materials as required.
- Assist with special projects and additional responsibilities in support of firm operations and leadership initiatives.
Qualifications & Experience
- Minimum 3–5 years of experience in executive administration, office management, operations coordination, or a similar role.
- Experience in a law firm or professional services environment is considered an asset.
- Exceptional organizational, time‑management, and multitasking abilities.
- Strong written and verbal communication skills.
- Demonstrated ability to exercise discretion and handle highly confidential information.
- Strong attention to detail and problem‑solving skills.
- Ability to work independently and collaboratively in a fast‑paced environment.
- Proficiency with Microsoft Office and related administrative software.
- Experience with layout programs such as Adobe InDesign is an asset.
Key Attributes
- Professional and dependable.
- High level of discretion, judgment, and confidentiality.
- Proactive and solutions‑oriented.
- Strong interpersonal and relationship‑management skills.
- Adaptable and comfortable managing competing priorities.
- Resourceful with a strong sense of ownership and accountability.
Compensation & Benefits
- Salary: $85,000 – $95,000
- Competitive benefits package
- Three weeks’ vacation
- Parking spot or transit pass provided
- Access to gym facilities
- Recently renovated office, centrally located with easy access to transit
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Title: Executive & Operations Coordinator
Company: BC Legal Management Association
Location: North Vancouver, Canada
Category: