Overview
Executive Personal Assistant to HNWI Jobs in Manhattan, NY at Pocketbook Agency
Title: Executive Personal Assistant to HNWI
Company: Pocketbook Agency
Location: Manhattan, NY
We are seeking an experienced and polished Executive Personal Assistant to support a High Net Worth Individual in New York City. This role will report directly to the Chief of Staff and work alongside a team of assistants. The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced environment while maintaining discretion and professionalism.
Key Responsibilities
Calendar & Scheduling: Oversee a constantly changing and detailed calendar, ensuring seamless coordination of appointments, meetings, and events.
Travel Coordination: Manage complex domestic and international travel arrangements, including flights, accommodations, ground transportation, and itineraries.
Project Management: Manage home improvement projects and ongoing maintenance at the principal’s primary residence in Soho and a smaller guest property.
Household Management: Restock and organize residences, coordinate with vendors and contractors, and set up homes for arrivals.
Administrative Support: Create and manage spreadsheets, maintain records, troubleshoot basic tech issues, and assist with research and planning.
Event Support: Attend events as needed (including weekends on a quarterly basis), assist with inventory management, and ensure smooth event logistics.
Personal Tasks: Handle errands, personal shopping, and day-to-day personal tasks with discretion and efficiency.
Meeting Assistance: Attend meetings, take detailed notes, and follow up on action items.
General Support: Provide day-to-day assistance to the Chief of Staff and principal, ensuring all tasks are executed with speed and precision.
Requirements
Minimum of 5 years of experience in a similar Executive or Personal Assistant role, ideally supporting an HNW or UHNW individual.
Strong project management skills and ability to take ownership and follow through on tasks.
Exceptional organizational and multitasking abilities with strong attention to detail.
Proficiency in Microsoft Office Suite, Google Workspace, and other productivity tools.
Excellent communication and interpersonal skills; ability to work effectively with high-profile individuals, vendors, and staff.
Flexibility to adapt to changing priorities and work in a hybrid environment (remote and in-person as required).
Ability to work independently and proactively while maintaining confidentiality and discretion.
Willingness to travel as needed.
Compensation
Salary: Up to $120,000
Benefits: Full benefits package, including health insurance, dental, monthly wellness reimbursement, transportation reimbursement, and unlimited PTO
