Overview
Executive Secretaries and Administrative Assistants Jobs in Buffalo, New York, USA at IIT, Inc.
Job
Location:
Buffalo, NY 14202
Position:
Executive Secretaries and Administrative Assistants
Employment Type:
Contract
Estimated Length: 24 months
Part-time: M-F, 9am – 5pm
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Subject: IIT Career Site/Resume for =16761 (Executive Secretaries and Administrative Assistants) in Buffalo NY 14202 (NON)
Requirements
Job Duties:
Preparing reports and handling information requests in addition to performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.
Acting as immediate supervisor’s personal representative in dealing with the public and in routine contacts with other State executives.
Screening incoming correspondence, referring to appropriate staff, and following up to assure timely responses.
Formatting documents in Word and Excel.
Receiving and processing mail, faxing, scanning/photocopying, emailing, and uploading documents.
Scheduling meetings and managing the daily schedule for team members.
Supporting an internal Personnel Database in Access while maintaining strict confidentiality.
Troubleshooting for staff for multiple issues, including IT issues.
Candidates should be dependable, detail-oriented, and highly motivated individuals able to work in a fast-paced, high-volume office environment. The successful candidate should be willing and able to multitask and move from assignment to assignment as deadlines and priorities change. Knowledge of office administration and management, proper grammar, punctuation, and spelling, business communications, and the ability to take notes are necessary.
Minimum Qualifications:
A high school diploma (or equivalent).
Two-year minimum experience working in a professional office setting.
Excellent working knowledge of Microsoft Office (specifically Word and Excel).
The ability to enter data into, and extract data from, electronic databases.
The ability to work independently and on a team with different personalities.
The ability to handle multiple, shifting priorities.
Good organizational skills, including an ability to organize information into reports.
Preferred Qualifications:
Certification in Microsoft Office products.
Experience with personnel and Access databases.
Knowledge and experience with computer information systems and computer programming.
Experience with the client recruitment process.
Founded in 1995, IIT is a leading provider of Workforce Solutions to Government and Fortune-1000 organizations. IIT is a winner of the Inc-500 award
. IIT’s core services include:
Consulting for projects / IT Outsourcing.
IT staffing (Contract / Temporary / Contingent / Consulting).
Custom Workforce Solutions.
Recruitment Process Outsourcing (RPO).
Headquartered in New York, IIT has over 400 consultants deployed at client sites. Other IIT highlights include:
Winner of the Ernst & Young / USPAACC Fast-50 award for 2 consecutive years.
NYSA Member – New York Staffing Association – Regional Affiliate of ASA / American Staffing Association.
Biweekly Direct Deposit for W2 Consultants.
Visa and Green Card sponsorship opportunities for qualified individuals.
Local contact for you to meet and talk to anytime (not someone sitting overseas in a different time zone).
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Title: Executive Secretaries and Administrative Assistants
Company: IIT, Inc.
Location: Buffalo, New York, USA
Category: Administrative/Clerical (Office Administrator/ Coordinator, Clerical, Virtual Assistant/ Remote Admin, Admin Assistant)
