Overview
Executive Secretary Jobs in Doha, Qatar at Swan Global
Title: Executive Secretary
Company: Swan Global
Location: Doha, Qatar
Hiring Executive Secretary
Salary :- TBD
Industry:- Food and Beverage Services
Skills and Experience:-
-Proficient in Arabic(Native)
-Candidates with solid experience in Executive Assistant role
-Understanding of the sensitive nature of the functions work and maintain strict confidentiality at all times
-Exceptional organization skills with an ability to priorities an often conflicting workload
-Excellent administrative skills with the ability to introduce and manage procedures into a dynamic and evolving environment
-Excellent time management and self-organization skills with the ability to work effectively to tight timescales and under pressure/stressful situations
-In depth working knowledge of Office applications
Other Skills:-
Process Improvement, Problem Solving, People Skills, Teamwork, Managing Processes, -Emphasizing Excellence, Strong creative and analytical thinking.
Job Responsibilities
-Provide proactive diary management and coordination of meetings and all related arrangements i.e. travel arrangements etc.
-Use judgement when scheduling meetings; determining the purpose of the meeting and the time that will be required and ensuring all relevant meeting documents (including agendas, pre-reading, prep, action updates and input from the team) are available prior to the meeting.
-Have regular reviews to revisit current priorities to ensure the meeting schedule is optimized.
-Manage the MD’s email at all times and delegate emails to the team where appropriate ensuring they are tracked to completion.
-Ensure all actions are logged, tracked and completed in a timely manner.
