Overview
Executive Secretary/Admin Staff Jobs in Montreal, Quebec, Canada at Private Office
Title: Executive Secretary/Admin Staff
Company: Private Office
Location: Montreal, Quebec, Canada
Company Description Consulate General of Pakistan in Montreal Canada
Role Description This is a full-time, on-site Executive Secretary/Admin Staff role based in Montreal, QC. The Executive Secretary/Admin Staff will manage calendars, schedule appointments and meetings, organize travel arrangements, and coordinate internal and external communications. The role includes preparing and formatting reports, presentations, and meeting materials, while ensuring proper filing, record-keeping, and document management (both physical and digital). The individual will handle phone calls, emails, and inquiries, route information to the appropriate parties, and maintain strict confidentiality regarding legal and executive matters. The position also involves supporting meeting logistics, taking minutes, tracking follow-up actions, and other administrative tasks as needed.
Qualifications
- Strong administrative and organizational skills, including calendar management, travel coordination, document filing, and meeting logistics.
- Excellent written and verbal communication skills in English; French language skills are an asset given the Montreal location.
- High level of discretion, integrity, and professionalism when handling confidential legal and executive information.
- Proficiency with office productivity tools (e.g., MS Office) and comfort working with digital document management systems.
- Ability to prioritize tasks, meet deadlines, and adapt to changing priorities in a fast-paced environment.
- Strong attention to detail and accuracy in preparing documents, correspondence, and reports.
