Overview
Export Operations Assistant Jobs in Coventry, England, UK at Empowered Personnel Ltd
Export Operations Assistant
Find out exactly what skills, experience, and qualifications you will need to succeed in this role before applying below.
Location:
Coventry
Working Hours:
Monday to Friday, 09:00 – 17:30
Contract type:
Permanent
Salary: £26.000 – £28.000 DOE
Empowered Personnel has an excellent opportunity for an Export Operations Assistant to join a well-established, rapidly expanding company based in Coventry.
We are searching for a highly organised and proactive Export Operations Assistant to support our export and logistics processes. As an Export & Operations Assistant you’ll play a pivotal role in managing sales orders, ensuring timely shipments, and maintaining seamless
communication
with customers and logistics partners.
Key Responsibilities
of an Export Operations Assistant
Sales Order Management:
o Manage export orders on the sales order screen and update progress in New BC, including team involvement
details.
o Liaise with Purchasing & Sales teams to address out-of-stock items and provide product availability updates.
•
Logistics Coordination
:
o Obtain logistics and documentation quotes for export orders (UK to overseas).
o Liaise with customers for collection arrangements and coordinate bookings with the warehouse.
o Share logistics details, Packing Lists, DGNs (if required), and Commercial Invoices with customers/logistics
companies.
o Organise shipments from the UK to NL under our NL VAT number, ensuring proper documentation and adherence
to processes.
• Documentation & Compliance:
o Prepare and complete export documents such as T1s, Bills of Lading, Export Certificates, ISFs, and Certificates of
Origin.
o Maintain accurate records for direct shipment invoices and file them accordingly.
• Customer
Communication
:
o Notify customers of payment terms, send reminders, and ensure timely receipt of payments.
o Share shipment updates, including loading/unloading references, and promptly communicate any delays.
• Transport Oversight:
o Add transport charges to invoices for shipments organised by us.
o Monitor domestic transport costs to ensure value and notify the sales team of potential groupages to reduce
expenses.
• Reporting & Invoicing:
o Prepare the Sales Spreadsheet for NL VAT shipments during the first week of every month.
o Invoice export orders once goods leave the warehouse.
Ideal Candidate:
o Strong organisational skills with
attention to detail
.
o Experience in export operations and international shipping.
o Knowledge of export documentation and compliance requirements.
o Excellent
communication skills
to liaise with customers and internal teams.
o Proficiency in software systems such as New BC or similar platforms.
For further information about this role, please call Empowered Personnel on (phone number removed) or email your cv to (url removed)
Title: Export Operations Assistant
Company: Empowered Personnel Ltd
Location: Coventry, England, UK
Category: Administrative/Clerical, Transportation