Overview

Export Operations Assistant Jobs in Coventry, England, UK at Empowered Personnel Ltd

Export Operations Assistant

Find out exactly what skills, experience, and qualifications you will need to succeed in this role before applying below.

Location:

Coventry

Working Hours:

Monday to Friday, 09:00 – 17:30

Contract type:

Permanent

Salary: £26.000 – £28.000 DOE

Empowered Personnel has an excellent opportunity for an Export Operations Assistant to join a well-established, rapidly expanding company based in Coventry.

We are searching for a highly organised and proactive Export Operations Assistant to support our export and logistics processes. As an Export & Operations Assistant you’ll play a pivotal role in managing sales orders, ensuring timely shipments, and maintaining seamless

communication

with customers and logistics partners.

Key Responsibilities

of an Export Operations Assistant

Sales Order Management:

o Manage export orders on the sales order screen and update progress in New BC, including team involvement

details.

o Liaise with Purchasing & Sales teams to address out-of-stock items and provide product availability updates.

•

Logistics Coordination

:

o Obtain logistics and documentation quotes for export orders (UK to overseas).

o Liaise with customers for collection arrangements and coordinate bookings with the warehouse.

o Share logistics details, Packing Lists, DGNs (if required), and Commercial Invoices with customers/logistics

companies.

o Organise shipments from the UK to NL under our NL VAT number, ensuring proper documentation and adherence

to processes.

• Documentation & Compliance:

o Prepare and complete export documents such as T1s, Bills of Lading, Export Certificates, ISFs, and Certificates of

Origin.

o Maintain accurate records for direct shipment invoices and file them accordingly.

• Customer

Communication

:

o Notify customers of payment terms, send reminders, and ensure timely receipt of payments.

o Share shipment updates, including loading/unloading references, and promptly communicate any delays.

• Transport Oversight:

o Add transport charges to invoices for shipments organised by us.

o Monitor domestic transport costs to ensure value and notify the sales team of potential groupages to reduce

expenses.

• Reporting & Invoicing:

o Prepare the Sales Spreadsheet for NL VAT shipments during the first week of every month.

o Invoice export orders once goods leave the warehouse.

Ideal Candidate:

o Strong organisational skills with

attention to detail

.

o Experience in export operations and international shipping.

o Knowledge of export documentation and compliance requirements.

o Excellent

communication skills

to liaise with customers and internal teams.

o Proficiency in software systems such as New BC or similar platforms.

For further information about this role, please call Empowered Personnel on (phone number removed) or email your cv to (url removed)

Title: Export Operations Assistant

Company: Empowered Personnel Ltd

Location: Coventry, England, UK

Category: Administrative/Clerical, Transportation

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