Overview
Facility Executive – Administration Jobs in Pune, Maharashtra, India at Gruve
Title: Facility Executive – Administration
Company: Gruve
Location: Pune, Maharashtra, India
About Gruve
Gruve is an innovative software services startup dedicated to transforming enterprises to AI powerhouses. We specialize in cybersecurity, customer experience, cloud infrastructure, and advanced technologies such as Large Language Models (LLMs). Our mission is to assist our customers in their business strategies utilizing their data to make more intelligent decisions. As a well-funded early-stage startup, Gruve offers a dynamic environment with strong customer and partner networks.
Position Summary
The Facility Executive will ensure seamless daily facility and administrative operations in our Pune office. This hands-on role covers everything from employee support and vendor management to compliance and event coordination, requiring a multitasker who thrives in a dynamic environment.
Key Roles & Responsibilities
Facility & Office Coordination
Act as the primary point of contact with Smart works for facility needs and issues.
Oversee daily office upkeep and infrastructure functionality.
Assist employees with seating, maintenance, and facility escalations.
Administration & Employee Support
Manage onboarding logistics including access cards, welcome kits, Gruve T-shirts, elevator app access, and parking assignments.
Maintain petty cash and track company credit card and admin expenses weekly.
Update and manage company gift allocations and distributions.
Travel Desk & Logistics
Support domestic travel and cab bookings in collaboration with Admin Lead.
Keep travel records and coordinate with vendors.
Client Visits & Events
Manage client visit arrangements, conference rooms, and hospitality.
Plan and execute internal events, offsites, and celebrations end-to-end.
Compliance & Security
Assist with ISO 27001 compliance for facilities and admin operations.
Manage access control systems, biometric devices, CCTV, and security portals.
Vendor & Procurement Management
Onboard and track vendor performance and payments.
Manage office stationery, printing, corporate gifting, and branding materials.
Maintain asset inventories and lifecycle records.
Helpdesk & Ticketing
Oversee admin helpdesk and facility ticketing systems.
Ensure timely resolution of employee requests.
Employee Offboarding (Admin)
Handle admin clearance during exits, including asset recovery and access disabling.
Maintain offboarding checklists and report to Admin Lead.
Operational Tracking
Maintain trackers for expenses, credit card usage, consumables, and assets.
Ensure documentation complies with audit and internal controls.
Basic Qualifications
Bachelor’s degree in business administration or equivalent.
2–5 years in facility or administrative roles, preferably in a managed office environment.
Strong interpersonal and coordination skills.
Proficiency with Microsoft Office (Excel, Word, Outlook).
Experience with vendor management, petty cash handling, and office support systems.
Preferred Qualifications
Self-motivated and detail oriented.
Excellent organizational and time management skills.
Effective problem solver who can juggle multiple priorities
Why Gruve
At Gruve, we foster a culture of innovation, collaboration, and continuous learning. We are committed to building a diverse and inclusive workplace where everyone can thrive and contribute their best work. If you’re passionate about technology and eager to make an impact, we’d love to hear from you.
Gruve is an equal opportunity employer. We welcome applicants from all backgrounds and thank all who apply; however, only those selected for an interview will be contacted.
