Overview
File Coordinator/Admin Jobs in Portland, Oregon, USA at Servpro Industries, Inc.
Position: Job File Coordinator/Admin
Perform all job file coordinator tasks related to customer calls, job monitoring, tracking, coordination, and audits of jobs. Create preliminary estimates and job file backup. Perform general office duties, such as drafting correspondence, filing, and creating reports.
Primary
Roles and Responsibilities
Monitor job file status and job file audit status
Maintain job file WIPs
Monitor and ensure client requirements are followed
Review and validate initial field documentation
Create preliminary estimate
Daily job file coordination, including preparing job file reports, performing job file backup, and completing job file audit process
Maintain internal and external communications
Complete and review job file documentation for final upload and the audit process
Perform job close-out
Necessary Experience and Skill Set
A minimum two years of business experience
Working knowledge of current business software technologies
Superb customer service, administrative and verbal and written communication skills
Experience in the commercial cleaning and restoration or insurance industry is desired
Experience in writing estimates and the job file process
Formal
Education
/Training
High school diploma/GED
Associates/bachelor’s degree preferred
Physical and
Work Environment Requirements
2+ year(s) of administrative or office-related experience and business experience
Experience in the commercial cleaning and restoration or insurance/service industry is desired
Experience with writing estimates, job file processes, and quality assurance, a plus
Outstanding written and verbal communication skills, including proper pronunciation and grammar, and a consistently courteous and professional tone of voice at all times
Ability to remain calm and professional during tense or stressful situations
Excellent organizational skills and strong attention to detail
Very self-motivated and goal-oriented
Capability to work in a fast-paced, team-oriented office environment
Proficiency in Microsoft Office (i.e. Outlook, Word, Excel)
Ability to learn new software, including Xactimate and proprietary software
Minimum of HSD/GED, Associates/bachelor’s degree preferred
Ability to successfully complete a background check subject to applicable law
Normal Working Hours, Additional Working Hours and Travel Requirements
This is a full-time position working 7:00 a.m.–4:00 p.m., Monday through Friday. This position may require longer hours and some flexibility in hours may be needed dependent upon the business needs.
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Title: File Coordinator/Admin
Company: Servpro Industries, Inc.
Location: Portland, Oregon, USA
Category: Administrative/Clerical (Office Administrator/ Coordinator, Data Entry)
