Overview
Finance Administrator Jobs in Sherwood Park, Canada at Acuren Inspection, Inc.
Position Summary
Acuren is currently seeking a Finance Administrator to join our team. This is an excellent opportunity for a detail-oriented professional looking to grow within a dynamic, fast-paced environment. You will play a key role in supporting our finance function while gaining exposure to a broad range of accounting and administrative activities.
If you are motivated, eager to learn, and thrive in a collaborative setting, we want to hear from you.
This is a full-time position based out of our Sherwood Park, AB office.
Responsibilities
Payroll
- Receive daily time sheets submitted by site, technicians or supervisors
- Enter time sheets into system (payroll & invoicing) on a daily basis in accordance with system entry periods
- Perform weekly first payroll check for all time sheets
- Export system data for the last current pay period for all sites
- Review the Weekly Time sheet tab for each employee against physical DTRs
- Check dates, billable hours, non-billable hours, shift, expenses, job numbers
- Save payroll review to appropriate housing folder for audit control
Invoicing
- Entry of all costs into client systems as required
- Track client PO spend for ongoing projects
- Provide costing/ PO spend to client as required
- Follow up on unsigned DTRs, PO increases
- Submit invoice packages to Operations/Lead Finance Administrator for review
- Post all invoice batches in MAS by end of day
- Where required, enter invoices into the third-party portals and monitor the status of invoices in the systems until they are approved or accepted for payment
- Report unbilled revenue for month end
Other Administrative Tasks:
- Open Jobs in system
- Code 3rd party invoices, submit to Accounts Payable for entry
- Request system rate updates
- Understand and obtain any contractual approvals required prior to commencement of work, i.e. overtime pre-approvals, work order acceptance forms
- Understand all contractual billing requirements per client
- Other administrative duties as needed
Requirements
- 3–5 years of relevant experience with strong working knowledge of invoicing, payroll, and time & attendance (client site or remote support)
- Business or Office Administration Certificate, Diploma, or Degree considered an asset
- Working knowledge of client-specific systems considered an asset
- Strong proficiency in MS Office (Word, Excel, PowerPoint, Outlook) with general knowledge of accounting systems
- Proven ability to accurately process high volumes of data in a fast-paced environment
- Strong time entry and data entry skills
- Experience working in an industrial environment considered an asset
- Superior English communication skills (written and verbal);
French considered an asset
Core Competencies
- High attention to detail with a strong focus on accuracy and data integrity
- Strong organizational and time management skills with the ability to manage multiple priorities
- Ability to meet deadlines in a high-volume, fast-paced environment
- Effective written and verbal communication skills
- Ability to build and maintain professional relationships with internal and external stakeholders
- Self-motivated with the ability to work independently with minimal supervision
- Strong problem-solving skills with the ability to adapt in a dynamic environment
Benefits
Complemented by an attractive and comprehensive total compensation package, including paid time off, employer paid benefits, RRSP + Company match, tuition grants, discounted fitness memberships and insurance offerings, employee assistance programs and more!
Please note we will consider accessibility accommodations to applicants upon request.
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Title: Finance Administrator
Company: Acuren Inspection, Inc.
Location: Sherwood Park, Canada
Category: