Finance cum Payroll Administrator

Overview

Finance cum Payroll Administrator Jobs in WP. Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia at Wakely & Partners SDN. BHD.

Title: Finance cum Payroll Administrator

Company: Wakely & Partners SDN. BHD.

Location: WP. Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia

About the Company

Wakely & Partners Sdn. Bhd. is a hospitality and Property Management company based in Kuala Lumpur, Malaysia. Focused on managing and enhancing the performance of residential and mixed-use real estate assets. We work closely with property owners and investors to oversee their investments through structured operational management, strategic revenue planning, and disciplined financial oversight.

We manage a diverse range of properties, using them for hospitality and accommodation purposes, while ensuring they are well-maintained, efficiently operated, and positioned to generate consistent returns for our property owners.

About the Role

The Finance cum Payroll Administrator is responsible for ensuring the accurate and timely execution of the Company's financial and payroll operations. This role manages daily financial transactions, payroll administration, supplier payments, utility payments, financial reporting, and administrative support while maintaining accurate financial records and ensuring compliance with internal procedures. The position plays a key role in supporting the Company's operational efficiency and financial integrity.

Key Responsibilities

1) Financial Transaction Processing

• Accurately record and maintain all financial transactions in the Company's accounting system.
• Ensure transactions are supported by appropriate documentation and approvals.
• Perform regular reconciliations to maintain accurate financial records.

2) Payroll Administration

• Process monthly payroll accurately and on time.
• Calculate salaries, overtime, unpaid leave, statutory deductions, allowances, commissions, and other payroll adjustments.
• Prepare payroll reports and maintain employee payroll records.
• Ensure compliance with EPF, SOCSO, EIS, PCB, and other statutory requirements.

3) Utilities & Property Payments

• Manage and process payments for property-related expenses, including:
• Electricity (TNB)
• Water
• IWK
• Internet and telecommunications
• Other recurring property operational expenses
• Monitor due dates to ensure timely payment and avoid service interruptions.

4) Supplier & Procurement Administration

• Process purchase orders and supplier invoices accurately.
• Coordinate with suppliers regarding quotations, invoices, payment status, and delivery schedules.
• Maintain proper records of purchases and supplier documentation.
• Assist in monitoring procurement costs and payment schedules.

5) Financial Reporting

• Prepare monthly financial reports and management summaries.
• Assist in bank reconciliations, accounts payable, accounts receivable, and expense tracking.
• Monitor company expenditures and identify discrepancies for management review.
• Support budgeting and cash flow monitoring.

6) Administrative Support

• Maintain organized financial and payroll documentation.
• Assist in internal and external audit preparations.
• Support management with financial analysis and ad hoc reporting requests.
• Perform other finance and administrative duties as assigned by Management.

Requirements

• Diploma or Bachelor's Degree in Accounting, Finance, Business Administration, or a related field.
• Minimum 1–3 years of experience in accounting, finance, payroll, or administrative roles.
• Knowledge of payroll processes and Malaysian statutory requirements (EPF, SOCSO, EIS, PCB) is an advantage.
• Knowledge of SQL Accounting Software is an advantage.
• Proficiency in Microsoft Excel and accounting software (SQL).
• Strong numerical, analytical, and organizational skills.
• High level of accuracy and attention to detail.
• Ability to manage multiple deadlines and maintain confidentiality.
• Good communication and interpersonal skills.

Pay Range & Compensation Package

• RM3,500 – RM4,500 (depending on experience)
• Performance Bonus