Overview
Front Desk Administrative Assistant Jobs in Williston, ND at Agri Industries, Inc.
Job Title: Front Desk Administrative Assistant
Location: Williston, ND
Employment Type: Full-Time
Job Summary:
We are seeking a proactive, organized, and friendly Front Desk Administrative Assistant to join our team. This position is vital to the daily operation of our office, providing clerical and administrative support while ensuring a smooth and welcoming front office experience for clients and visitors. The ideal candidate will be detail-oriented, able to multitask, and demonstrate excellent communication skills.
Key Responsibilities:
Frontline Reception: Serve as the first point of contact for customers, both in person and by phone. Ensure a positive, welcoming environment for all visitors and customers.
Phone and Message Management: Manage the office phone lines, check messages regularly, and ensure timely follow-up.
Mail and Shipments: Retrieve daily mail from the Post Office and mailbox, date-stamp, sort, and distribute. Process outgoing mail and coordinate shipping pickups as needed.
Office Management: Maintain a clean and organized reception area, including stocking coffee and newspapers. Order office supplies and track inventory.
Clerical Support: Assist with data entry, including work orders and job numbers into Google Drive and accounting software. Maintain accurate records and prepare necessary reports.
Employee Support: Coordinate employee DOT physicals, travel arrangements, and housing as required. Provide purchase orders and support project management.
Additional Duties: Support various departments with special projects as needed and handle various ad hoc tasks as assigned.
Qualifications & Experience:
Education/Experience: Minimum of 3 years of experience in an administrative support role, preferably with reception duties. A background in office operations and clerical support is highly desired. Additional education related to office administration is a plus.
Technical Skills: Proficient in Microsoft Office Suite (Excel, Word) with a minimum typing speed of 45 WPM. Experience with office equipment and basic troubleshooting skills is required.
Customer Service: Excellent interpersonal and communication skills with a commitment to providing superior customer service. Ability to handle multiple tasks with attention to detail.
Competencies & Skills:
Strong organizational and multitasking skills with the ability to manage several projects at once.
A proactive and adaptable attitude, with the ability to take direction and learn new systems.
A detail-oriented approach to tasks and a commitment to completing assignments on time.
Ability to work both independently and collaboratively as part of a team.
A high level of professionalism and a customer-first mindset.
Physical Demands & Working Conditions:
This position requires prolonged periods of sitting, occasional standing, and the ability to lift up to 40 pounds.
The role involves driving, public interaction, and extensive computer use.
Reasonable accommodations will be made for individuals with disabilities to perform essential functions of the job.
Why Join Us?
Competitive salary and benefits package.
A dynamic and supportive work environment.
Opportunities for professional development and career growth.
If you are a motivated, detail-oriented individual with a passion for providing excellent customer service, we encourage you to apply for the Front Desk Administrative Assistant position today!
Title: Front Desk Administrative Assistant
Company: Agri Industries, Inc.
Location: Williston, ND
