Overview
Front Desk & Administrative Support Specialist Jobs in Phoenix, USA at PFA – Pacific Financial Assoc.
Job Overview: The primary function of the Administrative Assistant is to back up the front desk receptionist. Secondary function is to assist all departments with daily/weekly/monthly projects.
Responsibilities
- Perform general clerical duties associated with answering phones and front desk reception duties
- Answer multi-line phones in a timely, friendly, and professional manner
- Project and maintain a friendly but professional image to visitors
- Open and disperse mail to correct departments
- Maintain office & kitchen cleanliness and supply inventory. Place orders when necessary to ensure uninterrupted operations.
- Perform other administrative and project responsibilities as assigned by manager.
- Admin duties of this position demands the ability to multi-task and a strong attention to detail.
Qualifications
- Proven experience in an administrative role or similar position is preferred.
- Strong computer literacy with proficiency in Microsoft Office and Excel along with CRM software applications. Power Point or Canva experience a plus.
- Excellent organizational skills with the ability to prioritize tasks effectively.
- Demonstrated customer service skills with a friendly and approachable demeanor.
- Familiarity with office equipment such as printers, copiers, and postage machine is a plus.
- Ability to work independently as well as collaboratively within a team environment.
Requirements:
- 2 years of Microsoft Excel, Spreadsheet conditional formatting, filtering, data validation, data cleaning and sorting
- Exceptional customer service and professional phone manner
- Strong work ethic; dependable and prompt attendance
- Push, pull, lift up to 30 lbs.
If you are passionate about providing exceptional administrative support and thrive in a dynamic office setting, we encourage you to apply for this exciting opportunity.
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Title: Front Desk & Administrative Support Specialist
Company: PFA – Pacific Financial Assoc.
Location: Phoenix, USA
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