Overview
Front Office Administrative Assistant Jobs in Los Angeles, CA at Stephen Wise Temple
Role Title: Elementary School Office Administrative Assistant
Reports to: Business Manager
Main Purpose of the Role: Support the operations of the Elementary School & Aaron Milken Center offices; provide support to administrative staff, teachers, and parents; customer-facing receptionist for visitors and guests.
Key Responsibilities: (The primary tasks, functions and deliverables of the role)
●Front desk receptionist – primary recipient of phone calls and in-person inquiries
●Interact with parents’ needs, both in-person and on the phone and via email
●Support the needs of front office personnel and administrative team
●Support Business Manager/Registrar with updating and maintaining student records databases (EE/Shulcloud/RCM)
●Support parents in navigating school’s various online platforms
●Data entry; filing; mailings; support Workroom Specialist with on-going projects
●Schedule: Monday – Friday, 7:30amam-4pm
Other duties as assigned
Skills and Competencies: (The abilities that the individual needs in order to perform this role effectively)
●Positive, “can-do” attitude; flexible and solution-oriented
●Ability to collaborate well with all levels of staff, administration and parents
●Empathetic listening skills
●Ability to handle multiple projects and stressful situations
●Ability to work within constraints with a sense of humor and resilience
●Ability to work in a busy office and handle the administrative responsibilities with competence and character
●Proactive ability to anticipate needs of organization, front office, and administration
●Self-driven and self-motivated
●Tech savvy (G-Suite, Microsoft Office/Outlook)
●Proficient typing skills
Minimum Qualifications
High School Diploma or equivalent
Ability to quickly learn schools’ systems and programs
High proficiency in all MS Office/Outlook programs
Preferred Qualifications
2 years working in an office setting with energetic, fast-paced environment
Experience working in school environment
Job Type: Full-time
Pay: $20.00 – $24.00 per hour
Schedule:
8 hour shift
Work Location: In person
Title: Front Office Administrative Assistant
Company: Stephen Wise Temple
Location: Los Angeles, CA
