Overview
Front Office Administrator Jobs in Msida, Malta at CLA Malta
Title: Front Office Administrator
Company: CLA Malta
Location: Msida, Malta
CLA Malta is seeking an Administrator with excellent organisational and interpersonal abilities to work within the Front Office team and assist with general Administration and back-office duties.
Job Responsibilities
Acting as the office’s first point of contact, greeting and welcoming visitors.
Handling phone calls and correspondence.
Supporting all department teams with any technical-related administrative duties.
General office administration and retention of appropriate office records.
Ensure meeting rooms and reception area are presentable at all times.
Responding to emails and preparing documents, including office correspondence in a timely manner.
Assist senior management with travel arrangements and setting up meetings.
Running office-related errands when necessary, including delivering important documents to government departments and other authorities.
Performing other Front Office related duties, including the management of office stock, communications with suppliers, acquiring quotations, overseeing maintenance agreements and reporting any repairs.
Preparation of documents, primarily related to the Audit department, e.g., Letters of Engagements, Form Fs, Release Letters, Clearance Letter, Extension Letters, etc.
Handling the submission of online MBR reports.
Collection & posting of documents.
Obtaining auditor’s signatures.
Managing the filing system.
Assists the Audit & Assurance and other internal teams with administration-related duties when necessary.
Job Requirements
Experience in an administrative, front office or customer services position, ideally with working knowledge of document control.
Educated to O’ level or higher standard.
Basic knowledge of Accounts or Audit would be considered an asset.
Personal Skills
Excellent communication skills.
Fluency in English and ideally Maltese; knowledge of Italian would be considered an asset.
Confident using Microsoft Office and other basic IT packages.
High degree of time management skills, ensuring all deadlines are met.
Meticulous, motivated, efficient, and reliable.
Ability to follow directions and work within a team/independently as required.
Works well under pressure.
Professional in appearance, with a friendly demeanor.
Attractive salary, work-life balance, superb environment and a transparent career path. If you are interested, drop your CV at [email protected] and we will contact you for an interview.
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