Overview
Front Office Coordinator Jobs in Toronto, Canada at Veeva Systems
Position: Front Office Coordinator )
The Role
The Front Office Coordinator manages the reception and hospitality experience for Veeva’s Toronto office. This role requires attention to detail, strong customer service, proven time management skills, and the ability to adapt in a daily-changing environment. This position is focused on supporting Workplace Services Manager with projects and daily office operations.
What You’ll Do
- Provide the first impression to clients, partners, potential employees, and Veevans; act as an ambassador for the company
- Deliver excellent customer service to all guests and employees with office-related requests
- Coordinate onsite or offsite events such as team meetings, lunches, socials, and activities
- Assist with facility requests, building maintenance, and vendor coordination
- Organize and maintain reception and common area appearances (restocking items as needed, moving and occasionally organizing and cleaning areas)
- Manage and stock inventory and budget for office supplies
- Oversee cleanliness of common areas as needed
- Maintain security by following procedures and controlling access (issuing access cards and visitor registration)
- Manage incoming and outgoing mail, shipping (Fed Ex), and deliveries
- Provide administrative and project support to local teams as needed
Requirements
- Must be able to work in the office daily during business hours (8 AM – 5 PM) and be available at the front desk for extended periods
- Prior customer service or front office experience in a professional business office
- Excellent customer service and interpersonal skills
- Strong verbal communication and organizational skills
- Self-starter with a positive, can-do attitude
- Experience with Google Suite, email, and calendar management
- Intermediate skills in Google (Sheets, Slides, Docs), Canva, and MS Office (Word, Excel, PPT)
- Ability to adapt to new technology and juggle multiple tasks with efficiency and accuracy
- Ability to adjust to changing environments
- Ability to lift up to 25 lbs
Nice to Have
- Experience working at a technology company, startup, or hospitality role
Perks & Benefits
- Medical, dental, vision, and basic life insurance
- PTO and company-paid holidays
- Retirement programs
- 1% charitable giving program
Compensation
Base pay: $55,000 – $70,000. This salary range is provided to comply with local regulations and may vary based on experience and location. Offers are based on qualifications and expected contributions. This position may be eligible for additional compensation such as variable bonuses and/or stock bonuses.
Veeva’s headquarters is located in the San Francisco Bay Area with offices in more than 15 countries. Veeva is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity or expression, religion, national origin or ancestry, age, disability, marital status, pregnancy, protected veteran status, protected genetic information, political affiliation, or any other characteristics protected by local laws, regulations, or ordinances.
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We may use artificial intelligence (AI) tools to support parts of the hiring process. These tools assist our recruiting team but do not replace human judgment. Final hiring decisions are ultimately made by humans. For more information about how your data is processed, please contact us.
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Title: Front Office Coordinator
Company: Veeva Systems
Location: Toronto, Canada
Category: