Overview
Front Office Senior Administrator Jobs in Beverly Hills, CA at Zampell Plastic Surgery
Overview
We are seeking a full-time Front Office Senior Administrator for a busy reconstructive plastic surgery practice providing a spectrum of procedures with special focus in breast cancer reconstruction. We are seeking an individual who is highly experienced in medical front office work, practice management, and coordinating. This individual must be organized and detail oriented. Responsibilities include oversight of front office work flow, clinic and meeting schedules, answering phones, general email and faxing, intake for new patient consultations, and work flow management with other staff and back office. This position requires a proactive individual who is organized, efficient, and capable of multitasking in a fast-paced environment to ensure the smooth operation of the front office.
The front office senior administrator is a dynamic role designed to allow for growth in an administrative role as well as participate in the growth of the surgical practice. Ideal candidates should excel at organization, problem-solving, efficiency, and client service.
Responsibilities
Manage daily office operations and ensure a welcoming environment for clients and visitors.
Ensure clinic organization, clinic schedules, and meeting schedules
Answering phones, coordinates intake and scheduling for new patient consultations
Management of mail, email, and fax correspondence
Management of front office work flow, collaborating with all team members to improve office processes and enhance overall efficiency.
Maintain accurate records and files, ensuring all documents are properly organized and easily accessible
Ensure office compliance with HIPAA laws, state and federal laws, OHSA and other standards
Assist physicians and clinical staff as needed
Qualifications
Problem-solving attitude, detail orientation and organization are critical
Previous work in clinical or hospital-based administrative, reception, or clerical role or work in administrative assistant positions is mandatory
Ability to communicate effectively with medical staff both verbally and via written reports and memos
Skill in communicating with patients, families and referring physicians with diplomacy
Knowledge of Microsoft office software including Word, Outlook, and Excel
Understanding of electronic health record platforms
Basic knowledge of CPT terminology, third party medical insurance, coding and billing system
Demonstrated general knowledge of surgery procedures and terminology
Ability to establish and maintain cooperative working relationships with physicians, residents, research associates, fellows, students and staff, as well as outside granting agencies
Ability to prioritize assignments for timely completion
High ethical standards
Professional appearance and conduct expected
If you are looking for an opportunity to contribute to a dynamic team while developing your administrative skills, we encourage you to apply for the Office Administrator position.
Job Type: Full-time
Pay: $65,000.00 – $75,000.00 per year
Benefits:
401(k)
401(k) matching
Dental insurance
Health insurance
Paid time off
Vision insurance
Schedule:
Monday to Friday
Experience:
Medical office: 2 years (Required)
Ability to Commute:
Beverly Hills, CA 90210 (Required)
Ability to Relocate:
Beverly Hills, CA 90210: Relocate before starting work (Required)
Work Location: In person
Title: Front Office Senior Administrator
Company: Zampell Plastic Surgery
Location: Beverly Hills, CA
Category:
