Overview
FT Admin Assistant for Mental Health Practice; Flexible Hrs, 90% Remote Jobs in Edina, MN at Affinity Psychological Services. P.C.
Affinity Psychological Services is a rapidly-growing mental health group private practice that is diversity-affirming and committed to anti-burnout culture in everything we do. We nurture and celebrate our staff’s ability to make their careers work for their lives – so everyone from our admins to our clinicians are able to take advantage of flexible schedules, non-micromanaging leadership, and awesome work culture!
We are seeking a detail-oriented, independent, responsive, persistent, emotionally-attuned, responsible, warm, high energy, optimistic person to join us as an administrative assistant.
Experience in either human resources OR a healthcare setting is STRONGLY preferred, as this position deals heavily with insurance credentialing, benefits, HIPAA, and PHI.
In order for your application to be reviewed, please send a resume and your responses to our screening questions. (Scroll to bottom for these specifics.)
Job Duties and Responsibilities:
Administrative support to our leadership team. Tasks will include email review and communication, newsletter and organizational communication to the team, social media management, sending patient feedback forms and event planning.
Assist with tasks related to facilities and new office openings as assigned.
Consistently monitor, identify/resolve issues, and communicate progress on various practice-related tasks. This may include things such as notes completion, note quality, licensure status, license updates, and any other item needed.
Collect postal mail at least 1x/week. Then sort, scan, and email to the correct parties.
Provide in-office and administrative support at any of our multiple office locations whenever needed (including sourcing vendors, such as handy people or locksmiths, and meeting with them to complete needed tasks).
Assist with onboarding and offboarding of providers as needed.
Step in, and step up, to take on any task that’s needed or requested to provide support to the administrative and clinical teams.
Be a warm, approachable, and knowledgeable voice of the practice in all internal and external communications.
Utilize digital and electronic software for all office tasks.
Look for, and implement, opportunities for improvements in effectiveness and efficiency whenever possible.
This role also will have live phone answer to support our intake team with patient questions and scheduling.
Possible Job Duties (we believe in tailoring jobs to people’s strengths, so as long as you’re adding value, almost none of these are deal-breakers):
Document/Spreadsheet Creation: letters, illustrations, infographics for staff or clients, info sheets
Referral management: create and maintain referral database and nurture relationships with referral partners
Admin back-up for other roles (as-needed, when members of our team are away or swamped)
Projects: as-needed projects as assigned by Founder
Benefits and Pay:
$16/hr, paid as a salary
Flexible hours and the ability to work from anywhere
Medical, Vision, and Dental Insurance
401(k) with Employer matching
PTO accrual
Short-term disability insurance
CEU / training reimbursement after 6 months of employment – $500/yr
Worker’s Compensation Insurance
Professional headshots
Screening Questions:
Please send responses to cassandra.carlin@ affinitypsych.com AND complete the Indeed screeners. Those not completing BOTH of those requirements cannot be considered.
Describe your experience in assisting a health executive with administrative support tasks and being able to juggle many tasks at one time.
What is one example of an action you would likely need to take in order to protect PHI while working remotely for a healthcare organization?
What are you most proud of?
Why would you be amazing at this job?
We can’t wait to hear from you!
Job Type: Full-time
Pay: From $16.00 per hour
Benefits:
401(k)
401(k) matching
Dental insurance
Flexible schedule
Health insurance
Paid time off
Vision insurance
Work Location: Hybrid remote in Edina, MN 55439
Title: FT Admin Assistant for Mental Health Practice; Flexible Hrs, 90% Remote
Company: Affinity Psychological Services. P.C.
Location: Edina, MN
