Overview
Fuel Testing Laboratory Coordinator Jobs in Fort Dodge, Iowa, USA at Iowa Central Community College
Salary:
$20.99 – $23.09 Hourly
Location :
Fort Dodge, IA
Job Type:
Full-Time
Job Number:
Department:
External Affairs and Government Relations
Division:
Fuel Lab
Opening Date:
01/03/2025
Description Summary
The Administrative Assistant for the Iowa Central Fuel Testing Laboratory facilitates the efficient operation of the assigned department by performing a variety of routine clerical and administrative tasks under direct supervision. This position is responsible for coordinating the receiving, documentation and dissemination of test samples to the appropriate laboratory personnel including initial follow-up with clients regarding test questions or discrepancies. The Administrative Assistant is also responsible for creating formal Certificates of Analysis which will include the calculation of payment for services and invoicing the client.
The Coordinator reports to the Iowa Central Fuel Testing Laboratory Manager.
This is a continuous posting; applications will be reviewed as they are received, and interviews will be conducted as qualified applicants come in until the position is filled and may close early.
Examples of Duties
Constant (67-100%)
Coordinate sample receiving activity.
Unpack daily samples ensuring necessary information is included.
Assign Laboratory identification for fuel samples.
Prepare Laboratory worksheets to ensure appropriate testing is ordered.
Initiate follow-up with clients with any discrepancies or questions.
Coordinate with lab personnel regarding the prioritization of specific tests and completion dates.
Coordinate completion of formal Certificates of Analysis (COAs) accurately and consistently.
Ensure technical review of each COA is conducted.
Document sample completion and calculate turnaround per sample.
Distribute the official COA to the appropriate parties.
Generate invoices for testing services provided and distribute
Coordinate daily communications and related activities with the Laboratory.
Answer phones and provide assistance or direct the call to the appropriate person.
Monitor the Laboratory email account and provide assistance or direct emails to the appropriate person.
Assist and direct on-site visitors as appropriate.
Prepare sample shipments for outsourced testing, utilizing hazardous materials shipping when appropriate.
Perform duties in a manner that is compliant with the BQ-9000 and ISO-9001 quality programs.
Providequality customer serviceto clients, suppliers, College staff and the public.
Frequent (34-66%)
Assist with building strong client relationships.
Maintain the customer contact database and update as needed.
Create and actively engage with a social media presence for the Laboratory.
Engage in various marketing/outreach activities.
Attend industry trade shows and conferences as required.
Assist with general office duties.
Occasional (10-33%)
Participate in Management Review Meetings.
Provide assistance to quality program consultants and auditors when needed.
Perform other duties as assigned.
PERFORMANCE EXPECTATIONS:
1. Be able and willing to represent Iowa Central Community College in a positive manner with clients, suppliers, industry partners, and the community we serve.
2. Be responsible for supporting the daily operations of the Laboratory and its website.
3. Provid…
Title: Fuel Testing Laboratory Coordinator
Company: Iowa Central Community College
Location: Fort Dodge, Iowa, USA
Category: Administrative/Clerical, Healthcare
