Overview
Full-Time Property Management Administrator Jobs in Los Angeles, CA at Landon Pacific Property Management
Job Summary
We’re seeking a highly organized, proactive, and experienced Property Management Administrator to serve as the operational backbone of our property management company. You’ll be responsible for day-to-day tenant and owner communications, task coordination, and process execution — ensuring our team stays lean, responsive, and efficient.
Responsibilities
Tenant & Lease Management
Respond to tenant emails, calls, and maintenance requests promptly
Maintenance Coordination
Receive and delegate all incoming work orders
Schedule and follow up with vendors and confirm task completion
Track open maintenance issues and escalate as needed
Ensure vendors submit invoices and proper documentation
Software & Systems
Manage tasks and communication through property management software (AppFolio, DoorLoop, Buildium, etc.)
Update property files, leases, tenant documents, and unit marketing info
Ensure tenant and owner portals are functioning and up-to-date
Phone & Email Operations
Answer all incoming calls (tenant, vendor, owner)
Follow up on property inquiries and assist with rental listings
Triage issues and hand off to the appropriate party when needed
Admin, Ops, & Financial
Assist with rent tracking and owner statement review
Enter and approve vendor bills
Organize receipts and invoices for monthly reporting
Assist with client onboarding, document collection, and property setup
Draft, send, and manage lease agreements and renewals
Coordinate tenant onboarding (rent setup, insurance, portal access)
Monitor delinquencies, post notices, and follow up on collections
Experience
2+ years in a property management admin or coordinator role
Proficiency in property management platforms (AppFolio, Buildium, or similar)
Strong written communication (for professional tenant/owner emails and lease prep)
Comfort answering calls and problem-solving on the fly
Experience managing vendors and scheduling
Detail-oriented with strong organizational skills
Self-starter, accountable, and great at follow-through
AppFolio / DoorLoop (or similar)
Google Workspace (Gmail, Docs, Sheets)
Phone system / VoIP (RingCentral or similar)
CRM for owner/lead management (optional)
Dropbox/OneDrive for digital document management
Join our team as a Property Management Administrator where your skills will contribute to creating a positive living experience for our tenants while supporting the operational success of our properties.
Job Type: Full-time
Pay: $45,000.00 – $55,000.00 per year
Benefits:
401(k)
Health insurance
Paid time off
Schedule:
Monday to Friday
Ability to Commute:
Los Angeles, CA 90036 (Required)
Ability to Relocate:
Los Angeles, CA 90036: Relocate before starting work (Required)
Work Location: Hybrid remote in Los Angeles, CA 90036
Title: Full-Time Property Management Administrator
Company: Landon Pacific Property Management
Location: Los Angeles, CA
Category:
