Overview
General Administrative Assistant Jobs in Mississauga, Ontario, Canada at RocMar Engineering Inc.
General Administrative Assistant A Day in the Life of a General Administrative Assistant at Roc Mar:
Serve as the first point of contact for Roc Mar Engineering, providing professional reception and administrative support to the Office Manager, management, and staff.
Answer and direct incoming calls, take messages, and respond to internal and external inquiries.
Acknowledge new assignments and set up new projects for the appropriate division.
Maintain accurate and
up-to-date
project documentation across all departments.
Provide exceptional customer service to clients by addressing inquiries and concerns regarding ongoing projects.
Manage email correspondence, ensuring timely distribution of documents and compliance with internal protocols.
Support the Senior Forensics Team by maintaining project spreadsheets and records, obtaining Fire Department Authorization Forms and Incident Reports.
Oversee forensic evidence storage inventory, documentation, and invoicing
communication
.
Organize project files, upload photos, and maintain internal documentation systems.
Review and enter third-party lab fees and vendor invoices into BQE software.
Assist the engineering team with permit-related expenses and documentation in BQE.Receive and distribute incoming mail and packages; prepare outgoing courier shipments.
Follow up on outstanding accounts receivable, provide clients with fee breakdowns, and maintain detailed records.
Assist the Office Manager with office supply inventory,
equipment maintenance
, and other general office tasks.
Perform additional administrative tasks and special projects as required.
What You Bring to the Roc Mar Team:
Post-secondary
education
or Bachelor’s degree preferred.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).Canadian work experience is required.
At least 2 years of relevant administrative experience in a professional office setting.
Experience in the restoration industry an asset. Strong
attention to detail
and a high degree of accuracy.
Excellent organizational and
multitasking
abilities.
Strong written and verbal English
communication
.
Excellent time management and ability to prioritize the workday.
Ability to maintain confidentiality of records and client information.
Willingness to
learn and support a growing team.
Why Join Roc Mar Engineering?
Exciting
and
meaningful work
at a fast-growing firm, tackling
diverse
and complex projects.
Experience working with a
collaborative
and
supportive team
.
Competitive compensation
(
Salary Range
: $45,000 – $60,000) based on experience and qualifications.
Matched RRSP program.
Extended healthcare and dental benefits.
Wellness program
.
Continuing
education
initiatives.
Flexible schedule with a focus on
work-life balance
.
Opportunities for growth
within the company.
Job Type: Full-time, Permanent
Schedule:
Monday to Friday (on-site in Mississauga)
If you think you’re a good fit for this position, please email your resume and cover letter to  with the subject line: (Applicant Name) – Administrative Assistant Application Roc Mar  Engineering is committed to employment practices that promote a
diverse
and
inclusive work environment
. If you require reasonable accommodation during any stage of the recruitment process, please let us know.
Title: General Administrative Assistant
Company: RocMar Engineering Inc.
Location: Mississauga, Ontario, Canada
Category: Administrative/Clerical (Office Administrator/ Coordinator, Data Entry, Admin Assistant, Office Assistant)
