Overview
Global Payroll Manager Jobs in Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia at DHI
Title: Global Payroll Manager
Company: DHI
Location: Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia
DHI Group is seeking a highly analytical and technically strong Global Payroll Manager to lead and manage payroll operations across multiple legal entities within the Group. This role plays a critical part in ensuring payroll accuracy, statutory compliance, systems integrity, and insightful manpower cost analytics for corporate leadership.
The ideal candidate brings hands-on global payroll experience, has implemented or coordinated enterprise payroll systems, manages external payroll vendors, and ensures seamless data flow between HR, Finance, and third-party providers across jurisdictions.
Key Responsibilities
Group Payroll Operations & Compliance
- Execute and oversee end-to-end payroll processing for multiple legal entities across the Group, ensuring 100% accuracy, timeliness, and statutory compliance.
- Ensure payroll operations comply with local labour laws, tax regulations, and statutory reporting requirements across all jurisdictions.
- Act as the primary point of contact for internal and external payroll audits, ensuring audit readiness and issue resolution.
Shared Services & Process Excellence
- Operate within a Shared Services model, driving standardisation, scalability, and efficiency of payroll workflows.
- Develop, implement, and continuously improve Standard Operating Procedures (SOPs) for payroll processing, controls, and data governance.
- Identify root causes of payroll discrepancies, implement corrective actions, and introduce preventive controls.
Global Payroll Systems & Integration
- Lead or support the implementation, enhancement, and optimisation of global payroll systems and HRIS platforms.
- Coordinate payroll system setups for new entities, including employee database configuration, payroll rules, leave administration, and statutory mapping.
- Ensure accurate and timely data flow and reconciliation between HR systems, payroll platforms, finance systems, and external vendors.
External Payroll Vendor Management
- Manage and coordinate external payroll providers across multiple countries.
- Review vendor deliverables, validate payroll outputs, and ensure SLAs and compliance standards are met.
- Act as the key liaison between DHI Group, vendors, and internal stakeholders to resolve payroll issues efficiently.
Payroll Analytics, Reporting & Insights
- Prepare monthly, quarterly, and annual manpower cost reports, headcount reconciliations, and statutory filings for Group Finance.
- Perform variance analysis, budgeting support, forecasting, and trend analysis to support strategic workforce and cost decisions.
- Translate payroll and cost data into clear, actionable insights for senior management.
Year-End & Statutory Matters
- Manage payroll year-end activities, including local Forms, tax reconciliations, and statutory submissions.
- Ensure accurate reporting for audits, tax filings, and regulatory requirements.
Requirements
Experience & Qualifications
- 4–6+ years of payroll experience, preferably within a Shared Services or multi-entity environment.
- Demonstrated experience supporting regional or global payroll operations.
- Hands-on experience with global payroll systems implementation or coordination.
- Proven ability to manage external payroll vendors and cross-border payroll processes.
- Bachelor’s degree in Human Resources, Accounting, Finance, or a related discipline.
Technical & Analytical Skills
- Advanced proficiency in Excel (Pivot Tables, VLOOKUP/XLOOKUP, data analysis).
- Experience with Power BI or similar reporting tools is highly desirable.
- Strong knowledge of enterprise-grade HRIS and payroll systems.
- Solid understanding of payroll accounting, cost-centre allocation, and financial modelling.
Personal Attributes
- Highly meticulous with strong attention to detail.
- Analytical thinker who proactively identifies trends, risks, and improvement opportunities.
- Strong communicator capable of presenting complex payroll and cost data to corporate and regional stakeholders.
- Comfortable operating in a fast-paced, evolving, multi-country environment.
