Overview
HR & Administrative Assistant Jobs in Panama City, Panamá, Panama at vivo Smartphone CA
Title: HR & Administrative Assistant
Company: vivo Smartphone CA
Location: Panama City, Panamá, Panama
About Company:
VIVO is a technology company that creates great products based on a design-driven value, with smart devices and intelligent services as its core. The company aims to build a bridge between humans and the digital world. Through unique creativity, vivo provides users with an increasingly convenient mobile and digital life.
The ideal candidate will be responsible for provide comprehensive administrative support to the Human Resources department, handling reception duties, PAYROL PROCESSING, SIPE, PLANILLA 03 and general HR tasks. This role requires fluency in English, strong interpersonal skills, and solid knowledge of HR and payroll processes.
Key Responsibilities –
Payroll (this requiriment is a must):
• Prepare and process biweekly or monthly payroll using systems such as Payday, Peachtree or similar ones.
- Prepare SIPE for new hires or leaves.
- Prepare Planilla 03
- Have excellent knowledge of how to enter payroll data into an accounting system.
• Ensure compliance with local labor laws and regulations.
• Generate payroll reports, including salaries, deductions, and contributions.
Human Resources Support:
• Assist in recruitment, onboarding, and training processes.
• Maintain up-to-date employee records and documentation.
• Support performance evaluations, leave tracking, vacation requests, and attendance monitoring.
Front Desk Duties:
• Greet visitors and answer phone calls in a professional manner.
• Coordinate meeting schedules and logistics for internal and external guests.
• Manage incoming and outgoing correspondence (physical and digital).
General Administrative Tasks:
• Provide day-to-day administrative support (minor purchases, filing, office inventory control, etc.).
• Coordinate internal requests and maintain effective communication with other departments.
Any other that may be necessary for the effective and efficient management and operation of HR.
Requirements
• Education: Bachelor’s degree in Business Administration, Human Resources, or related field.
• Experience: Minimum 2 years in similar roles ( HR / payroll/ administrative assistant/ front desk).
- Good knowledge about SIPE
- Excelente knowledge about how to prepare Planilla 03
- Have excellent knowledge of how to enter payroll data into an accounting system.
• Experiency with psychology tests.
• Experience with payroll software: Peachtree, or similar.
• English (intermediate to advanced) – Required.
• Proficient in Microsoft Office (Excel, Word, Outlook).
• Intermediate knowledge of labor law and psychology test is a plus.
