Overview
HR Generalist & Administrator Jobs in Petaling Jaya, Selangor, Malaysia at Ensign InfoSecurity
Title: HR Generalist & Administrator
Company: Ensign InfoSecurity
Location: Petaling Jaya, Selangor, Malaysia
Job Summary
The HR Generalist & Administrator is responsible for managing the full spectrum of HR operations and office administration to ensure an efficient, well-run, and people-focused workplace. This role combines hands-on HR responsibilities, including employee lifecycle management, engagement, and compliance with oversight of day-to-day office and vendor operations.
Key Responsibilities
1. HR Operations
- Manage end-to-end employee lifecycle processes, including onboarding, confirmation, transfers, and offboarding.
- Maintain accurate and confidential employee records in HRIS and personnel files.
- Prepare employment letters, contracts, and HR-related documentation.
- Support payroll processing, benefits administration, and HR compliance reporting.
- Ensure HR practices align with company policies and statutory requirements. Submit HRDF grant applications, handle MDEC submissions and manage government-related documentation.
- Coordinate the Insurance registration/termination with the provider.
2. Recruitment & Onboarding
- Coordinate the recruitment process — posting, shortlisting, scheduling, and candidate communication.
- Manage onboarding and orientation programmes to ensure a seamless employee experience.
- Track recruitment metrics and maintain related reports.
3. Employee Engagement & Communications
- Plan and execute employee engagement activities, welfare initiatives, and HR events.
- Support internal communications and employee feedback channels.
- Partner with managers to promote a positive, inclusive, and collaborative culture.
4. Office Administration & Facilities
- Oversee daily office operations, supplies, and facilities upkeep.
- Liaise with building management and service vendors on maintenance, cleaning, courier, and logistics matters.
- Manage office access cards, meeting room logistics, and general workspace coordination.
- Support travel arrangements, company events, and administrative procurement processes.
5. Procurement & Vendor Management
- Source, negotiate, and manage vendors for office services and supplies.
- Track purchase requests, quotations, and invoices for HR and Admin budgets.
- Ensure service levels and cost effectiveness in vendor engagements.
6. Perform any other HR and administrative tasks assigned.
Requirements
- Diploma or Bachelor’s degree in Human Resources or related discipline.
- 2–4 years of relevant experience in HR and/or administration.
- Good knowledge of local employment regulations and HR operations.
- Proficient in Microsoft Office; familiarity with HRIS (Workday) an advantage.
- Excellent coordination, communication, and problem-solving skills.
- Independent, meticulous, and able to handle multiple priorities in a fast-paced environment.
