Overview
HR Operations Specialist Jobs in Delray Beach, FL at InspereX
We are seeking a detail-oriented, dependable HR Operations Specialist to manage the consistent and accurate administration of payroll and benefits, while supporting key operational HR functions across the employee lifecycle for a 200-employee organization. This role is ideal for a professional who thrives in a structured, process-driven environment, enjoys solving problems, and takes initiative to ensure a smooth and compliant employee experience.
This position calls for a proactive, critical thinker with strong attention to detail and a service-oriented mindset. The ideal candidate brings solid knowledge of HR practices, policies, and systems in a multi-state environment, along with the confidence to identify issues and propose solutions before they escalate. While the role may support other HR tasks as needed, it is best suited for someone who enjoys hands-on, operational execution and takes pride in getting the details right.
PRIMARY RESPONSIBILITIES
Manage the payroll process in close collaboration with Accounting, including timely and accurate preparation, processing, and auditing of semi-monthly payroll for a multi-state employee population
Serve as the primary contact for employee benefits administration, including enrollments, life events, claims support, and vendor coordination
Maintain HRIS systems, including document management, workflow configuration, and employee data integrity
Own the end-to-end onboarding and offboarding processes, including coordination with internal stakeholders, HRIS setup, document collection, and employee communication
Manage all payroll and benefits reporting requirements, including but not limited to EEO-1, California Pay Data Reporting, and non-discrimination testing
Establish and maintain a digitized employee file system to support compliance, audits, and operational efficiency
Respond to employee questions regarding payroll, benefits, taxes, and HR policies with a service-oriented approach
Process employment verifications, benefit invoices, and employee changes in internal systems
Support annual HR programs such as open enrollment and policy acknowledgments
Maintain and update internal HR resources such as intranet pages, employee guides, and policy documents
Assist with overflow recruiting tasks, including job postings, interview scheduling, and resume screening as needed
Participate in ongoing process documentation and improvement projects, ensuring clarity and efficiency
Perform other related duties and special projects as assigned
QUALIFICATIONS
3–5 years of progressive HR experience, with a strong focus on payroll and benefits administration preferred
Strong knowledge of HR practices, policies, processes, and systems in a multi-state environment
At least 1-2 years’ experience with payroll and HRIS platforms (e.g., Paylocity, ADP, Paycom, or similar systems)
Demonstrated proficiency in Microsoft Excel, Word, and Outlook; experience with Canva is a plus
Strong organizational skills with attention to detail and accuracy in managing sensitive employee data
Demonstrated ability to think critically, anticipate issues, and proactively develop effective solutions. Comfortable working independently within a process-driven, team-based environment
Excellent written and verbal communication skills
Bachelor’s degree or equivalent work experience preferred
Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time, nor does it imply any contract of employment. Employment with the company remains at-will. InspereX is an equal opportunity employer. It complies with all laws and regulations that prohibit discrimination in employment practice because of race, color, religion, creed, ancestry, marital status, gender, age, national origin, sexual orientation, unfavorable discharge from military service, or on the basis of a physical or mental disability that is unrelated to the employee’s ability to perform the duties of the job for which an individual has applied. EOE m/f/d/v
Job Type: Full-time
Pay: $65,000.00 – $80,000.00 per year
Benefits:
401(k)
401(k) matching
Dental insurance
Employee assistance program
Flexible spending account
Health insurance
Health savings account
Life insurance
Paid time off
Parental leave
Professional development assistance
Referral program
Retirement plan
Tuition reimbursement
Vision insurance
Schedule:
Monday to Friday
Work Location: In person
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Title: HR Operations Specialist
Company: InspereX
Location: Delray Beach, FL
