Overview
HR Site Coordinator Jobs in Wheeling, IL at Viant Medical
Viant is a global medical device design and manufacturing services provider that partners and innovates with customers to provide the highest quality, life enhancing medical devices. With nearly 6,000 associates across 24 locations worldwide, we offer a unique combination of small-company service and attention with big-company resources. For more information, visit viantmedical.com or follow us on LinkedIn.
Join our team and produce products that save and enhance lives!
Position Summary
Hours: 8:00am – 4:00pm, Monday-Friday
The Human Resources Site Coordinator plays a key role in supporting the daily operations of the front office and HR department. This position ensures a welcoming and professional environment for all visitors and staff, while also providing essential administrative support to site leadership and the HR Team. The ideal candidate is organized, detail-oriented, and thrives in a fast-paced environment.
Key Responsibilities
Serve as the first point of contact for visitors, clients, and associates, ensuring a professional and friendly front office experience.
Manage day-to-day administrative operations including reception, phone coverage, mail distribution, meeting coordination, and general office support.
Provide administrative assistance to the HR team and leadership, including preparing reports, scheduling meetings, and maintaining documentation.
Maintain and organize employee records, benefit files, new hire packets, and HR materials.
Process employment verifications and assist associates with basic HR and benefits-related inquiries.
Support the administration of security badges and the employee uniform program.
Coordinate recruiting activities such as interview scheduling, job fairs, and candidate communications.
Manage office supply procurement and vendor communications, including billing and invoice resolution.
Assist in planning and executing associate engagement events, such as quarterly recognition luncheons and other site activities.
Ensure compliance with company policies and procedures, including safety, health, and quality standards.
Qualifications
High school diploma or equivalent required.
1–3 years of administrative experience in a fast-paced environment; HR experience preferred.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); advanced Excel skills a plus.
Strong verbal and written communication skills in English.
Ability to interact professionally with employees at all levels of the organization.
Highly organized with strong attention to detail and the ability to manage multiple priorities.
Demonstrated integrity, professionalism, and discretion in handling confidential information.
Comfortable working under pressure and adapting to changing priorities.
“We offer a market competitive compensation range from $23.00 – $27.00/hour. Actual pay will be determined based on experience, qualifications, geographic location, and other job-related factors permitted by law.”
Benefits:
New employees are eligible for the following benefits effective date of hire!
Perfect Attendance Bonus valued at $800 annually (prorated based on start date)
Medical, dental, and vision benefits
Company-paid life insurance and disability benefits
17 days of paid time off (pro-rated) and 10 paid Holidays
Viant provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state, and local laws. Viant complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.Show more
Title: HR Site Coordinator
Company: Viant Medical
Location: Wheeling, IL
