Overview
HR Transactions Lead Jobs in New York, NY at A&O Shearman
A&O Shearman is a new global industry-leading law firm, with 48 offices in 28 countries worldwide.
Our fluency in English law, US law, and the laws of the world’s most dynamic markets, enables us to provide unmatched insight and seamless delivery to clients. We work on challenging and important deals and disputes that have the potential to shape the future.
We offer exceptional opportunities for our people; opportunities to work for the world’s leading businesses; to transform the status quo, and to deliver your best work, helping you and your career to thrive, while delivering unparalleled outcomes for our clients.
Whether you’re helping clients solve complex challenges, transforming the ways we manage our business, or ensuring the smooth-running of our operations, this is an environment where you can belong and excel. We provide first-rate training and development, we are committed to an inclusive environment, and we provide support and ways of working that help you optimise your wellbeing.
What truly defines a career with us? We recruit the best and ask for the best of you. And together, we will redefine success.
Department Purpose
The HR team at A&O Shearman provides a first-class service to the business, offering strategic HR business advice at the business partner level and quality support services in the full range of HR functions through specialist teams such as, learning & development, resourcing, reward, employee relations advice, diversity and inclusion, payroll, systems and HR administration.
Role Summary
The HR Transactions Lead (“the Lead”) is responsible for supporting a wide range of HR services, processes and programs. The Lead’s primary responsibility is to ensure accurate and timely processing of a variety of transactions in the HRIS system and maintenance of the personnel files in accordance with the firm’s file retention policy through their management of the HR Transactions team. The Lead manages the day-to-day incoming HR-Transactions requests by delegating to the appropriate HR Transaction employees. They will also serve as an escalation point for other team members and will work closely with the Sr. Manager, HR Operations to resolve more complex transactions. The Lead has a significant role in guiding project work from start to finish. They will also help streamline team processes and procedures, coordinate team training when a new process is introduced, and continue to identify opportunities for improvement that result in scalable solutions that optimize the team’s core processes. Lastly, the Lead will also work with the Advisory, Benefits, Wellness, Payroll, Compensation and other HR teams to support a broad range of HR services.
Key Responsibilities
HRIS, Timekeeping, and Employee Requests
Initiate and ensure accurate and timely completion of a variety of transactions in the HRIS including but not limited to recruitment, hires, job changes and terminations.
Monitor and support timely and accurate completion and approval of timesheets for U.S. non-exempt employees in accordance with payroll cut off dates.
Respond to or redirect employee questions and requests in an appropriate and timely manner including but not limited to employment verification requests.
Maintain personnel files and ensure compliance with the firm’s file retention policies.
Lead the weekly HR Transactions team meeting and identify issues for further resolution in the weekly team call that the Sr. Manager, HR Operations attends.
Serve as the escalation point for the HR Transactions employees and field questions in accordance with team processes and other HR protocols. Raise complex issues with the Sr. Manager, HR Operations for further discussion as needed.
Under direction of HR Advisory’s guidance, process requests for reasonable medical accommodations.
Collaborate with the HR Systems team due to interdependencies between them and HR Transactions
Serve as a trusted point of contact for key business stakeholders who frequently engage with the HR Transactions team.
Ensure documentation of internal HR procedures and protocols are created and/or maintained in real time. Review on a quarterly basis and identify opportunities for greater efficiency.
Coordinate HR and other meetings as requested including setting up conference rooms, call in numbers and video conferences as needed.
Process incoming mail and handle or redirect including Department of Labor requests for unemployment insurance, etc.
Makes copies, sends faxes & pdfs and files paperwork as needed.
Other duties and responsibilities as assigned
Knowledge, Skills & Attributes
Quality control—the individual demonstrates accuracy and thoroughness and monitors own work to ensure quality.
Client service—the individual demonstrates a strong orientation toward client service and satisfaction tempered by sound business judgment.
Adaptability—the individual adapts to changes in the work environment, manages competing demands and can deal with frequent change, delays or unexpected events.
Dependability—the individual is consistently at work and on time, follows instructions, responds to management direction and solicits feedback to improve performance.
Problem solving—the individual identifies and seeks assistance/guidance to resolve problems in a timely manner.
Interpersonal skills—the individual maintains confidentiality, remains open to others’ ideas and exhibits willingness to try new things.
Oral communication—the individual speaks clearly and persuasively in positive or negative situations, demonstrates group presentation skills and conducts meetings.
Written Communication—the individual edits work for spelling and grammar, presents numerical data effectively and can read and interpret written information.
Planning/organizing—the individual prioritizes and plans work activities, uses time efficiently and develops realistic action plans.
Safety, security and risk management —the individual actively promotes and personally observes safety and security procedures and firm and HR policies.
Education & Experience
Bachelor’s degree or equivalent experience.
5+ years’ previous work experience in an HR or related role.
Experience working in a professional services environment preferred.
Computer proficiency —the individual is highly proficient in the use of MS Word, Excel, Outlook and PowerPoint as well as Peoplesoft or other HRIS products.
Physical Activity/Other Miscellaneous
Flexibility to work outside of standard business hours as needed.
Ability to lift and carry up to 15 lbs.
Additional information – External
For individuals assigned to or hired for this opportunity in New York, the estimated annualized base salary range for this position is $85,000-$116,000. The actual base salary offered will depend on the overall qualifications of the individual applicant for the position, including, if applicable, the location in which the applicant lives and/or from which they will be performing the job, and other job-relation factors permitted by law.
Equal Employment Opportunity, including Veterans and Disability
A&O Shearman is an equal opportunity employer, including Veterans and Disability. Every individual has the right to work in a professional environment that promotes equal opportunity and prohibits discrimination and harassment. This policy applies to all aspects of an individual’s relationship with A&O Shearman, including, without limitation, recruitment, hiring, training and development, promotion, compensation, discipline, termination, and all other terms and conditions of employment.
If you are vision-impaired or have another disability under the Americans with Disabilities Act or similar law and wish to discuss accommodations related to applying for employment at A&O Shearman, please contact US HR Transactions at [email protected] or call +1 212 610 6300 and ask for HR Transactions.
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Title: HR Transactions Lead
Company: A&O Shearman
Location: New York, NY
