Overview
Human Capital Office Assistant Jobs in Fargo, ND at Fargo Public Schools
JobID: 6524
Position Type:
Human Resources/Human Resources
Date Posted:
6/10/2025
Location:
District Office
Date Available:
Immediate
Closing Date:
06/20/2025
Job Type
Full time
Benefits Eligibility
Benefits Eligible
Schedule
12-months Monday through Friday 7:30 am to 4:30 pm CST
Salary Range
Group 2 from $18.06 to $22.48 per hour
Position Purpose: The Human Capital Office Assistant provides essential clerical support to the Human Capital department and District Office by managing visitor interactions, processing new hire paperwork, and assisting with volunteer applications and background checks. This position also assists with data entry for payroll, employee records, and evaluations to ensure accurate and efficient documentation.
Responsibilities
1. Clerical Support: performs work of a general office nature that assists with the efficient operation of the Human Capital office and district office.
Priority: Essential | Percent of Time: 50%
Examples of this work include:
Greets and directs visitors, operates the main district phone line in directing calls, and answers visitors’ inquiries regarding the District.
Schedules and processes new hire employment paperwork, prints badges/assigns FOBS, verifies legal forms are completed (W-4, I-9, Compliance), and creates orientation handouts.
Works with schools to process volunteer applications and background checks for the Lunch Buddy program, coaches, and field trips.
Supports the IT Department with getting professional staff set up and logged in with laptops.
Assists with the retirement process by printing and assembling packets, creating information letters, activity passes, and retirement gifts.
Maintains contracted and student teacher workflows; acts as the liaison for universities and student teachers and completes the onboarding processes for both contractors and student teachers.
Distributes the building mail and community/district flyers.
Manages and updates the PERS and Trollwood tracking spreadsheets.
Updates Labor posters and sends updated information to schools and buildings.
Files paper and electronic records including contracts, records requests, background checks, and other sensitive documentation.
Maintains electronic staff directories for the District office and all schools.
Monitor CJIS training expiration dates to ensure certificates are filed electronically and up to date for staff with background check access.
2. Data Entry: enters and updates information utilizing various software and the district’s business management software.
Priority: Essential | Percent of Time: 40%
Examples of this work include:
Enters information into payroll system to generate a Fargo Public Schools ID. Creates username/e-mail address for new employees using Active Directory. Enters additional information as assigned.
Processes employee address changes and legal name changes submitted through Employee Self Service.
Assists with entering evaluations for non-certified staff and uploading them into electronic files as needed.
3. Other duties as assigned.
Priority: Secondary | Percent of Time: 10%
Examples of this work include:
Assists with Human Capital projects.
Participate in the building’s emergency response team (BERT) and maintain ALICE Training certification.
Schedules use of meeting rooms in the District Office as needed.
Attends professional development training as needed and as required.
Knowledge, Skills, and Abilities
Minimum Qualifications
High school diploma or GED.
One year of office/clerical work experience.
Strong computer skills, especially Microsoft Office Outlook.
Experience working respectfully and collaboratively with diverse populations.
Strong verbal and written communication skills, including the ability to convey information clearly, professionally, and effectively across various formats and audiences.
Demonstrated ability to take initiative to complete tasks.
Preferred Qualifications
An Associate’s degree or coursework in the field of Human Resources, Business Administration, Paralegal, or related fields.
Previous Human Resources experience.
This position reports to: Chief Human Capital Officer
Personal contact with staff, administrators, principals, department heads, prospective employees, and the general public, is an essential part of the position and requires the ability to share information and advise on issues. It involves working as a team player with the employees of Fargo Public Schools, outside agencies, new on-boarding employees, and the general public. The position handles highly confidential and private data and must be sensitive to people and their needs.
Communication with employees is done in a timely manner. Problem solving may include resolving questions from the general public and FPS employees. Issues of a significant nature will be forwarded to the appropriate administrator. Other problems are concerned with prioritizing scheduled work assignments so that each task is accomplished within the time limits established in a constantly changing work environment. It is important the incumbent be able to identify problems and resolve them promptly, tactfully and objectively.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level of the work environment is usually moderate. Work is performed primarily indoors.
Application Procedures
All applications for open Fargo Public Schools positions must be made via www.applitrack.com/fargo/onlineapp. Paper submissions will not be accepted. Application materials must clearly explain how experience and education are related to the minimum qualifications and job duties.
Job postings will be closed for applications at 8:00 AM Central Standard Time (CST) on the closing date listed in the posting.
Applicants who are residents of ND and eligible to claim veteran’s preference must upload a Form DD214. Claims for disabled veteran’s preference must include a current statement of disabled status from the Veterans Affairs Office.
For more information or questions please call 701-446-1000 or email [email protected].
Fargo Public Schools (FPS) is dedicated to fostering an educational environment rooted in inclusivity and academic freedom. Our FPS Philosophies https://www.fargo.k12.nd.us/about-us/fps-philosophies articulate our commitment to these principles, guiding our practices to ensure every student’s success. We invite candidates to thoroughly review our FPS Philosophies as they reflect the foundational values and expectations for all FPS employees. By applying, candidates express their commitment to embracing and upholding these philosophies in their professional practice, contributing to a culture of excellence and inclusivity within our schools.
The Fargo Public School District is committed to maintaining a learning and working environment free from discrimination and harassment in all employment and educational programs, activities, and facilities. The District prohibits discrimination and harassment based on an individual’s race, color, religion, sex, gender identity, national origin, ancestry, disability, age, or other status protected by law.
Show more
Title: Human Capital Office Assistant
Company: Fargo Public Schools
Location: Fargo, ND
