Overview
HUMAN RESOURCES SPECIALIST (LEAVE MANAGEMENT) Jobs in Georgia at Fulton County, GA
UNCLASSIFIED POSITION IN THE FULTON COUNTY SHERIFF’S OFFICE
HOURS: 8:00 a.m. – 5:00 p.m.
JOB SUMMARY:
The HR Specialist, Leave Management, is a critical member of the Human Resources team, responsible for Family and Medical Leave Act (FMLA) tracking, updates, notifications and reporting. This role provides timely and accurate information to employees and managers, meticulously tracks leave status, manages essential notifications, and generates comprehensive reports. The HR Specialist will serve as the primary point of contact for FMLA-related inquiries and will maintain strict confidentiality in all matters.
ESSENTIAL QUALIFICATIONS:
Strong understanding of HR principles, practices, and confidentiality requirements
Excellent written and verbal communication skills, with the ability to explain complex regulations clearly and empathetically
Exceptional organizational skills, attention to detail, and accuracy in data entry and record-keeping
Ability to handle sensitive information with the utmost confidentiality and discretion
Strong analytical and problem-solving skills
Ability to manage multiple priorities and meet deadlines in a fast-paced environment
Previous work experience in Human Resources
Professional etiquette and interpersonal skills
Proficiency in HR software and systems
Above average skills in Microsoft Suite – Word, Excel, PowerPoint, etc.
Ability to work independently and as part of a team
Strong organizational and time management skills
Minimum Qualifications:
Associate’s degree in Human Resources, Business Administration, English or related field; supplemented by two years of experience in a Human Resources role; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities to perform successfully in this role.
Specific License or Certification Required: None.
Specific Knowledge, Skills, or Abilities: Must be able to demonstrate proficiency in performance of the essential functions and learn, comprehend, and apply all county or departmental policies, practices, and procedures necessary to function effectively in the position.
KEY RESPONSIBILITIES:
FMLA Leave Management
Serve as the primary point of contact for employees and managers regarding FMLA inquiries, policies, and procedures.
Communicate with employees and managers regarding status of leave, including approval, denial, or need for additional information.
Provide timely and accurate FMLA updates to employees, managers, and supervisors.
Coordinate with payroll to ensure accurate leave deductions, benefits continuation, and pay during FMLA leave.
Manage the return-to-work process, including receipt of return to work clearances and coordination with managers.
Address and resolve FMLA-related issues, escalating complex cases to HR management as needed.
Compliance and Updates
Stay current with all federal (FMLA) and relevant state/local leave laws and regulations, identifying necessary updates to related policies and procedures.
Assist in updating and communicating FMLA policies to employees and managers.
Ensure compliance with posting requirements for FMLA and other related leave laws.
Reporting and Analysis
Develop and maintain a system for tracking FMLA leave.
Generate regular and ad-hoc reports on FMLA usage, trends, metrics (e.g., average leave duration, types of leave), and compliance status.
Provide data and insights to HR management for strategic planning and decision-making regarding leave management.
Assist with data collection for internal and external audits related to FMLA.
Employee and Manager Support
Conduct training sessions or provide one-on-one guidance to managers on FMLA policies, their responsibilities in managing leave, and effective communication with employees.
Educate employees on their rights and responsibilities under FMLA.
Collaborate with other HR team members (e.g., HR Generalists, Benefits Specialist) to ensure seamless employee experience.
Other Essential Functions:
The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.
Performs customer service functions in person, by telephone or by email; provides information and assistance regarding department services, forms or other issues; responds to routine questions, complaints, or requests for service; initiates problem resolution. Enters data into computer systems; logs, tracks, or maintains records regarding department activities; compiles data for further processing or for use in preparation of department reports; files, maintains, and stores hardcopy records.
Maintains file system of a variety of confidential files/records and information; prepares files, organizes documentation, and files documents in designated order; retrieves/replaces files; scans records into computer; shreds/destroys confidential or obsolete documents; conducts records maintenance activities in compliance with guidelines governing record retention.
Researches, compiles, and/or monitors administrative, statistical or other data pertaining to department operations; summarizes data, performs routine data analysis, and prepares reports; conducts research of department files, database records, electronic data sources, Internet sites, hardcopy materials, or other sources as needed.
Processes a variety of documentation associated with department/division operations, within designated timeframes and per established procedures: receives and reviews various documentation, including applications, employee information and data, and policies and procedures; reviews, completes, processes, forwards or retains as appropriate; prepares or completes various forms, reports, correspondence, and other documentation, including lists, directories, logs, notices, memos and meeting minutes; compiles data for further processing or for use in preparation of department reports; and maintains computerized and/or hardcopy records.
Operates a personal computer to enter, retrieve, review or modify data, utilizing word processing, spreadsheet, database, presentation, Internet, e-mail, or other software; and operates general office or other equipment as necessary to complete essential functions. Communicates with supervisor, other employees, the public, and other individuals as needed to coordinate work activities, review status of work, exchange information, or resolve problems.
Additional Functions:
Performs other related duties as required.
SPECIAL REQUIREMENTS:
*All applicants must agree to and successfully pass a background investigation, drug screening and polygraph to be considered for employment with the Fulton County Sheriff’s Office.*
Examination:
The examination will consist of an evaluation of education and experience, accomplished by analysis of the application. Application must document that the applicant possesses the minimum knowledge, skills, education and experience as listed to be rated as qualified. If selected, an official, accredited college transcript is required, at time of employment, for all degrees/course work used to qualify for this position.
ALL APPLICATIONS MUST BE COMPLETED IN FULL BEFORE THEY ARE SUBMITTED. PLEASE REVIEW ALL APPLICATIONS FOR ACCURACY AND MAKE ALL CORRECTIONS BEFORE SUBMITTAL BECAUSE ERRORS CAN RESULT IN NOT MEETING THE MINIMUM QUALIFICATIONS. ADDITIONAL INFORMATION WILL NOT BE ACCEPTED AFTER APPLICATIONS ARE RECEIVED BY THE DEPARTMENT OF HUMAN RESOURCES MANAGEMENT.
Performance Aptitudes:
Data Utilization: Requires the ability to review, classify, categorize, prioritize, and/or analyze data. Includes exercising discretion in determining data classification, and in referencing such analysis to established standards for the purpose of recognizing actual or probable interactive effects and relationships.
Human Interaction: Requires the ability to work with and apply principles of persuasion and/or influence over others to coordinate programs or activities of a project, and resolve typical problems associated with the responsibilities of the job.
Equipment, Machinery, Tools, and Materials Utilization: Requires the ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions.
Verbal Aptitude: Requires the ability to utilize a wide variety of reference and descriptive data and information.
Mathematical Aptitude: Requires the ability to perform addition, subtraction, multiplication, and division; the ability to calculate decimals and percentages; the ability to utilize principles of fractions; and the ability to interpret graphs.
Functional Reasoning: Requires the ability to carry out instructions furnished in written, oral, or diagrammatic form. Involves semi-routine standardized work with some latitude for independent judgment concerning choices of action.
Situational Reasoning: Requires the ability to exercise judgment, decisiveness and creativity in situations involving evaluation of information against measurable or verifiable criteria.
It is the policy of Fulton County that there will be equal opportunity for every citizen, employee and applicant, based upon merit without regard to race, color, religion, national origin, gender, age, genetics, disability or sexual orientation.
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Title: HUMAN RESOURCES SPECIALIST (LEAVE MANAGEMENT)
Company: Fulton County, GA
Location: Georgia
