Overview
Hybrid Executive Assistant to CEO Jobs in San Mateo, CA at C-SUITE ASSISTANTS
Title: Hybrid Executive Assistant to CEO
Company: C-SUITE ASSISTANTS
Location: San Mateo, CA
A biotech company located in San Mateo is looking for an Executive Assistant to the CEO. The role is hybrid: 4 days in office, 1 day remote. The office is located near 93 and W. Hillsdale Blvd.
The firm has 15 employees and a collaborative atmosphere. The CEO appreciates employees who speak their minds and challenge him.
About the Job:
- Manage the CEO’s calendar, scheduling meetings, travel, and logistics across time zones and locations
- Coordinate cross-functional meetings and ensure timely communication and follow-through
- Handle confidential and sensitive information with the highest level of discretion and professionalism
- Be the point of contact for investors
- Participate in all meetings and get to know the business
- Assist with planning, tracking, and execution of assigned projects
- Support budgeting, expense reporting, and vendor coordination for CEO function
- Serve as a primary point of contact between the CEO and internal teams, executives, and external parties
- Ensure clear, consistent written and verbal communication and alignment with stakeholders
- Identify opportunities to improve administrative processes and operational workflows
- Assist with planning Board meetings and gathering materials
About You:
- Bachelor’s degree or equivalent experience
- 5+ years of experience supporting senior executives, preferably at the C-suite level
- Strong organizational, time management, and prioritization skills
- Excellent written and verbal communication skills
- High level of professionalism, judgment, and discretion
- Proficiency with Microsoft Office, Google Workspace, and collaboration tools (e.g., Slack, Zoom, project management software)
- Ability to work effectively in a fast-paced, dynamic environment
Salary, Benefits (medical, dental vision), 401K, Savings Plan, Paid Vacation
Hours: 8:30-5:00
