INOVASI 3 – Admin & Operation Support in Cirebon, West Java

Overview

INOVASI 3 – Admin & Operation Support in Cirebon, West Java Jobs in Indonesia at Palladium: Make It Possible

Title: INOVASI 3 – Admin & Operation Support in Cirebon, West Java

Company: Palladium: Make It Possible

Location: Indonesia

We are searching for an experienced INOVASI 3 – Admin & Operation Support in Cirebon, West Java at our Indonesia facility.

Palladium is a global development and consulting firm, part of the GISI Consulting Group, working alongside some of the world’s leading project management and engineering organisations. We partner with governments, businesses, investors and communities to design and deliver complex programs that create lasting impact. With a presence across more than 90 countries, Palladium offers the opportunity to work on meaningful challenges, alongside talented colleagues, in environments where your work can truly make a difference.

Background

Indonesia’s Vision 2045 sets the goal for Indonesia to transition from a resource-based economy towards an advanced service, technology, and knowledge-based economy by the centenary of its independence (2045). The 2025-2045 National Long Term Development Plan emphasises the urgency of Indonesia’s human resource development to fully realise 2045 goals.

Faced however with persistent low student performance that is emblematic of a learning crisis, significant improvement in student learning will be required to reach Indonesia’s 2045 goals. Government of Indonesia (GoI) has started an ambitious program of education reforms. Successive education ministers have set out to modernise the education system through reforming the national curriculum and teaching and assessment approaches, to produce citizens with strong foundational skills, open minds, and inclusive values.

Australia is a long-term supporter of the Indonesian basic education sector, with continuous investments supporting education quality improvements for the past two decades, including through the INOVASI program (Phase 1 2016-2020; Phase 2 2020-2023) that focused on supporting acquisition of literacy and numeracy foundational skills in early grades classrooms; exploring local problems and solutions; and generating evidence to inform government policy development and practices.

This third phase of INOVASI (2024-2027) builds upon the existing program’s approach and lessons learned and takes the focus on the development of foundational skills through to the end of the primary grades. Phase 3 will engage with priority issues of Australia’s development policy: gender equality, effective inclusion of children with a disability, responses to the climate change challenge in education. It will focus on the challenge of policy implementation and the gaps that exist between national policies and practices at district and school levels and use the well attested-success of INOVASI’s local problem-based approach to continuously support policy development for effective fit between policy and implementation context.

The Program is implemented by Palladium on behalf of DFAT.

Purpose Of The Position

West Java is one of the regions covered by the INOVASI 3 Program, which aims to strengthen the education ecosystem in West Java. INOVASI Jawa Barat has collaborated with various stakeholders, including UPT Kemendikdasmen (BBGP, BBPMP), the Ministry of Religious Affairs Regional Office, BDK and the West Java Provincial Government (Provincial Education Office, Bappeda, and Biro Otda Setda), as well as Teacher Training and Education Institutes (LPTK, such as UIN SSN and UPI). Currently, INOVASI Jawa Barat is working with two districts, i.e. Cirebon and Sumedang Districts. To achieve the objective of improving qualified, inclusive teaching-learning processes and student achievement across literacy, numeracy, and character development for all primary school’s students, INOVASI Jawa Barat is rolling out distinct, targeted interventions tailored to the specific needs of its district partners for next FY-3 (financial year-3, July-June 2026). In Cirebon, we will focus on 1) piloting KBC (Kurikulum Berbasis Cinta) curriculum by scale-up into madrasahl’s cultures and it’s strategies to scale-out to others madrasah, 2) literacy program (include a designed literacy program to accommodate students with specific learning difficulties), as well as 3) strengthen implementation of inclusive education for children with disabilities (include promote the participation of organisation of people with disabilities) and 4) pilot of climate change education at the school level. Meanwhile in Sumedang, INOVASI Jawa Barat will focus on deepening student’s engagement on learning process by piloting Deep Learning (Pembelajaran Mendalam), reinforcing core foundational literacy and numeracy skills, and promoting women into vital educational leadership roles to build a more diverse and equity school environment.

Referring to the above, there are numerous activities at INOVASI Jawa Barat that needs Admin and Activity Support to assist office operations. Her/His responsibilities include supporting Finance and Admin Officer in managing administration, activity support, procurement processes, office operations, meeting administration, travel staff support, hotel reservations, flight tickets, and any other duties required.

Under the supervision of Provincial Manager West Java with works collaboratively with Finance and Admin Officer, the STP Admin & Operation Support will support the provincial team in carrying out day-to-day activities in Admin and activity.

Working With Children

Is this position likely to come into contact with children? ☒ Yes ☐ No

Duties: Under the direction of Finance and Admin Officer & Provincial Manager, the STP Admin & Operations Support will:

• Support the Finance & Admin Officer in archiving admin & procurement documents, copying and scanning all document.
• Assist maintenance of the INOVASI office and its facilities, including ensuring an effective and safe working environment, oversee the cleaner to ensure rooms are clean and tidy, coordinate security services for the building, staff amenities, furniture and equipment, stationery and supplies, phone and internet provision, hardware and software, electronic aids, IT support services
• Assist in maintaining Managing petty cash in close coordination with Finance & Admin Officer
• Assist all aspects of INOVASI program travel and arranging meetings/events/workshop in provincial level, including accommodation bookings, transport, catering, travel request including its safety and logistic;
• Assist to supervise the cleaner, and drivers, including performance management, timekeeping, and scheduling;
• Ensure accurate and efficient management of correspondence, invitations, files, records and all its hard and soft copy filling system, include softcopy filling management on SharePoint, and also contact databases;
• Assist procurement process, conduct the market survey to the supplier, prepare selection document, purchase/task order and other related documents as required in procurement process, and ensure all procurement documents are completed, and it is uploaded and save in timely manner on online data management (SharePoint);
• In coordination with Finance and Admin Officer, to assist identify and select preferred suppliers, conduct market research, negotiate with suppliers, update the database of preferred suppliers if needed;
• Assist to maintain office asset register and ensure all receipt document needed is available in assigning assets to employees and whenever assets are returned. Ensure office asset register and asset receipt & return register is always accurate, up to date, and in coherence with national asset register managed by Office;
• Uphold Palladium’s policy of Zero Tolerance on fraud, bribery and corruption, and ensure due diligence is followed. Ensure all administration functions, processes and system implementation in INOVASI office are in-line with Palladium and Project’s manual, guidelines, and policies.
• Collaborate with the Ecosystem Coordinator, District and MERL Officers as well as other staff/STP to assist with the administrative implementation of their activities.
• Other duties as may reasonably be required by the Finance and Admin Officer or Provincial Manager with the incumbent’s qualifications and experience.

Qualifications and Experience: STP Admin & Operation Support Officer will possess the following qualifications and experience:

• Minimum of 5 year of experience in Finance, Administration, Procurement and activity support.
• High level proficiency in Word, Excel, PowerPoint and web browsers;
• Able to use technology effectively to support the operations of a large program or organisation;
• Proven track record in finance management systems and procedures;
• Good interpersonal skills, including in a cross-cultural context;
• Fluent Bahasa Indonesia and some proficiency in English (preferred).

Duration Of The Contract/Timeline

The duration of the contract is 180 day/year with maximum 15 days of billable workdays, with a possible of extension subject to satisfactory performance assessment.

Application closes on 7 August 2026 at 23:59 Jakarta Time.

Core Capabilities

Palladium’s Core Capability Framework for APAC Projects outlines the standard of performance and behaviours expected at each level within the organisation. It also provides a benchmark for assessing areas of potential strength as well as the identification of potential skill gaps or areas for development and improvement.

The Capability Framework forms the basis of how we recruit, how we lead and the behaviours we exhibit, how we manage performance excellence and develop our future workforce.

Our capabilities link to a number of other processes, policies and guidelines including:

• Performance management/ performance excellence – setting and maintaining standards and helping employees excel and develop
• Career Pathways including our Career Progression Framework
• Organisational design – identifying any skills gaps, outlining job roles and responsibilities
• Development, growth, learning, and training
• Sustainable business – going beyond compliance to ensure sustainable and ethical considerations are woven throughout everything we do.This aligns equity, diversity and inclusion; safeguarding; and environmental objectives

Equity, Diversity & Inclusion

Palladium is committed to embedding equity, diversity and inclusion across all activities. We promote a diverse and inclusive workforce and ensure all applicants and employees are treated fairly and equally, regardless of background or personal characteristics. We encourage applications from all individuals and provide reasonable adjustments or accommodations where required.

Safeguarding

Palladium maintains a zero-tolerance approach to all forms of harm, including sexual exploitation, abuse, harassment, child abuse, and human trafficking. We are committed to protecting our people, partners, and communities and ensuring safe and respectful environments. All personnel are expected to uphold safeguarding standards, with successful candidates subject to enhanced screening, including safeguarding-focused assessments and due diligence, in line with Palladium’s Code of Conduct and safeguarding policies.