Overview
Jobsite Administrator Jobs in Orlando, Florida, USA at VetJobs
Position: Jobsite Administrator – Orlando, FL
Join to apply for the Jobsite Administrator – Orlando, FL role at Vet Jobs.
Job Description
ATTENTION MILITARY AFFILIATED JOB SEEKERS – Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. If you have the required skill set, education requirements, and experience, please click the submit button and follow the next steps.
Unless specifically stated otherwise, this role is “On-Site” at the location detailed in the job post.
Position Description
The Jobsite Administrator is responsible for a variety of administrative and clerical duties to support daily office operations for multiple departments and projects across the region. This individual is a service-oriented team member who can take initiative, work independently, and adapt quickly in a fast-paced work environment.
Essential Duties
Greet visitors/industry partners and help with check-in via visitor management system.
Answer the central phone line and direct incoming calls to appropriate personnel.
Provide administrative support to office executives, Estimating Department, Marketing Department, Operations Department, and for the operational needs of the region overall.
Manage and update the regional calendar with company-wide events and meetings and oversee conference room scheduling; schedule and coordinate food and beverages for meetings as needed.
Compose and manage routine correspondence to all levels of personnel.
Maintain office machines, equipment, and supplies by conducting regular inventory checks, ordering supplies, and scheduling routine service appointments.
Submit payroll weekly for all office personnel and process weekly invoices.
Check and distribute mail daily.
Coordinate building security access and parking for all office personnel and process badging and renewals for federal base access and maintain region-wide badging spreadsheet.
Schedule travel arrangements and hotel accommodations for executives and other employees (as needed) and assist with planning of special events.
Oversee company fleet by keeping vehicle registration, safety inspection, and insurance up to date. Track vehicle location and transfers via equipment spreadsheet.
Responsible for helping with the New Hire onboarding via UKG Onboarding.
Minimum Education Required
High School/GED
Position Qualifications:
Associate degree preferred.
2+ years administrative experience.
Comprehensive proficiency in current version of Microsoft Word, Excel, and Outlook.
Excellent oral and written communication skills; customer service oriented.
Collaborative, innovative, and quick learner.
Great attention to detail, organized, and ability to multitask.
Certification of Notary or Notary Certificate (acquired within 60 days of hire).
Benefits
Hensel Phelps provides generous benefits for our full-time employees. This position is eligible for company-paid medical insurance, life insurance, accidental death & dismemberment, long-term disability, 401(K) retirement plan, and our employee assistance program (EAP). Hensel Phelps also believes in the importance of taking time to recharge. As a result, employees are eligible for paid time off beginning upon hire.
City: Orlando
State: Florida
Job Code: Construction1 Construction
Affiliate Sponsor: Hensel Phelps
Seniority level
Entry level
Employment type
Full-time
Job function
Information Technology
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Title: Jobsite Administrator
Company: VetJobs
Location: Orlando, Florida, USA
Category: Administrative/Clerical (Office Administrator/ Coordinator, Admin Assistant, Clerical)
