Overview
Jr. Administrative Assistant Jobs in Toronto, Ontario, Canada at TDS Personnel
Title: Jr. Administrative Assistant
Company: TDS Personnel
Location: Toronto, Ontario, Canada
Our client, a not for profit residential organization requires an Administrative Assistant to join them on a temporary basis.
Responsibilities:
- Answers and directs phone calls and general office emails to the appropriate person; ensures member inquiries are addressed in a timely manner.
- Greets visitors, including members, staff, contractors, and vendors, providing a positive and welcoming client experience.
- Opens and closes the reception area and ensures it is kept tidy.
- Distributes incoming mail and correspondence to appropriate individuals; date stamps mail and files member correspondence weekly.
- Maintains organized, up-to-date filing systems for both paper and electronic documents, including member contact lists.
- Keeps the bookkeeper informed of parking and locker changes.
Role requirements:
- Previous experience in a receptionist, administrative, or front desk role
- Strong verbal and written communication skills
- Excellent customer service and interpersonal skills
- Ability to manage multiple tasks and prioritize effectively
- Proficient in Microsoft Office Suite (Word, Outlook, Excel) and general office technology
- Strong organizational skills and attention to detail
- Experience maintaining filing systems (electronic and paper)
- Ability to handle confidential information with discretion
- Comfortable working independently and as part of a team
- Familiarity with housing co-ops or non-profit environments is an asset
TDS Personnel is an equal opportunity employer and is committed to providing employment in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. Accommodations within reason due to a disability or medical need are available on request for candidates taking part in the recruitment process.
