Overview
Junior Administrative Assistant, COO Office Jobs in Helsinki, Uusimaa, Finland at Verda
Title: Junior Administrative Assistant, COO Office
Company: Verda
Location: Helsinki, Uusimaa, Finland
At Verda, we’re building a full-stack AI cloud, covering everything from data centers and hardware to our own cloud platform that the world’s leading AI teams use to do serious AI work.
We strive to make a positive mark on the world through the infrastructure we build and give leading teams a service they can truly depend on. Headquartered in Helsinki, we operate globally with offices in London and San Francisco.
Join Verda while it’s still being built – not once it’s finished.
Why Verda
- Cash and equity compensation along with various fringe benefits (healthcare, lunch, wellbeing, and more).
- Profitable operations with rapid, sustained growth.
- 30+ nationalities, with 6 different ones on the management team.
- A real chance to make an impact and work alongside world class engineers, researchers, and partners across the global AI ecosystem.
Practicalities
- Work mode: Hybrid, based in Helsinki
- Level: Junior
- Employment type: Full time and Fixed-term, approximately 6 months
About The Role
As Junior Administrative Assistant in the COO office you take ownership of travel logistics, calendar coordination, and administrative follow-through, so that our Executive Assistant and COO spend their time on decisions rather than bookings. Our COO travels constantly across the UK, US, Japan, Taiwan, and Latin America, often on multi-leg trips that get rebuilt at short notice. A wrong date or a missed invite has visible cost, so getting the detail right, consistently, is the job. In return you sit closer to how a company actually runs at the executive level than almost any other entry-level role will put you.
Your responsibilities
- Own flight, hotel, and itinerary bookings for all COO office travel, including multi-country and multi-leg trips
- Manage calendars and scheduling across time zones: invites, rescheduling, and catching conflicts before they become problems
- Prepare expense reports and keep receipt tracking clean and current
- Support meeting prep with agendas and briefing materials, then track and close out action items afterwards
- Maintain and organize the team’s task tracking system and contacts database
- Bring structure to follow-ups that currently live in informal running notes, so nothing falls through
Your key competencies
You are comfortable being trusted with detail that carries real cost, and you would rather build a system than wait for one to be handed to you.
- Currently studying or recently graduated. Business administration, international relations, hospitality, or anything else: the field matters less than evidence you are organized.
- Prior experience handling logistics, scheduling, or administrative work in any setting, including internships, part time jobs, student organizations, or event committees
- Strong written and spoken English, at a level where we would trust you to email an investor
- Availability and responsiveness that fit real-time travel support, including occasional early mornings and evenings
- Right to work in Finland
Nice to have
- Experience in an EA, office management, or travel coordination role, including informal versions of it
- Familiarity with Google Calendar, Notion, Slack, or travel and expense platforms
- Finnish or another language used across our markets
- Exposure to a startup, consulting, or international business environment
What’s next
We’re building fast and this role needs the right person behind it. There’s no artificial deadline, but when we find who we’re looking for, we move. If this sounds like your next move, apply now.
Please submit your application through our Careers page. We don’t accept applications sent by email.
