Overview
Junior Executive Assistant Jobs in London, England, UK at Superb People Ltd
Responsibilities, Tasks & Requirements
To provide secretarial and administrative support service at MD/Director level and their deal teams
Complex diary management for the team, being able to anticipate issues in multi-time zones
Meeting Coordination: organising logistics for both internal and external meetings over various time-zones and different mediums; face to face, video conference, and audio conference
Anticipate, manage and co-ordinate European and International travel, ensuring timely preparation to include visa applications, whilst adhering to the Company’s travel policy to ensure cost efficiency at all times
Compile expense reports in a timely manner ensuring all appropriate receipts are attached and submissions are in line with company policy
Ability to prepare PowerPoint presentations, excel and word documents for team members as required
Document production as and when required including preparation, printing and binding
General administrative support: booking bikes, couriers, taxis, organising team events, booking client lunches and dinners
Ad hoc project work as requested
Providing cover for other IB team assistants and reception cover as required
Assisting EAs and other staff with events and team led events
Deacloud – assisting the team with interaction logging, maintaining accurate contact records, pipeline, creating and maintaining deal information
Assisting with KYC for onboarding of deals for the team and using the SmartSearch system
Assisting the team with booking holidays through the edays system
Answering the telephone in a professional manner, taking accurate messages and relaying these appropriately without delay
Experience, Skills & Competencies Required
Excellent communication skills (written and oral)
Ability to work on own initiative and manage time effectively
Well organised and methodical approach
Flexible attitude
High level of interpersonal skills and a good team player
Good working knowledge of MS Office
Ability to use video conferencing and presentation facilities (training will be given)
Discreet, professional manner – maintain confidentiality on all aspects of workload
Approachable and partnership orientated to assist with all tasks throughout the London office
Title: Junior Executive Assistant
Company: Superb People Ltd
Location: London, England, UK
Category: Administrative/Clerical (Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin, Admin Assistant, Business Administration)
