Overview
Legal & Compliance Support Administrator Jobs in Karāchi, Sindh, Pakistan at Hirestaff.ai
Title: Legal & Compliance Support Administrator
Company: Hirestaff.ai
Location: Karāchi, Sindh, Pakistan
About Us:
Hirestaff.ai is a leading global talent acquisition and staffing solutions provider, specializing in connecting businesses with top-tier professionals across various industries. We pride ourselves on our deep industry expertise, cutting-edge technology, and personalized approach to recruitment.
At Hirestaff.ai, we’re committed to building long-lasting relationships with both clients and candidates, ensuring the perfect match for every role. We foster a collaborative and supportive work environment where our team members are empowered to excel and make a real impact in the world of talent acquisition.
About the Client:
Our Client is a leading Telecom Company having more than 300 stores across various states of USA.
Location: Karachi, Onsite , Job Schedule; 5 days a week, 8pm to 5am.
- Prepare, review, and organize legal documents, agreements, and correspondence.
- Examine incoming legal documents—such as notices, claims, subpoenas, demands, or court filings—and prepare concise, accurate summaries for executive review.
- Prepare factual case files, timelines, evidence packets, exhibits, and supporting documentation for executives or for distribution to managers/employees for deposition preparation or legal proceedings.
- Perform billing reconciliation for all legal invoices, identify discrepancies, ensure accuracy, and maintain accountability of outside counsel.
- Track outside counsel and legal assistant billable hours, validating time entries against work performed.
- Maintain logs of approved billable tasks, legal spend tracking, and monthly budget-to-actual reporting.
- Support contract lifecycle management, including drafting simple agreements, tracking renewals, and maintaining contract databases.
- Conduct legal research on federal, state, and industry regulations relevant to company operations.
- Maintain corporate records, state filings, business licenses, and compliance calendars to ensure all obligations are met on time.
- Coordinate with internal teams to gather information on legal matters, audits, regulatory inquiries, and due diligence.
- Assist with documentation for litigation, dispute resolution, and communication with external legal counsel.
- Manage document retention schedules, electronic filing systems, and secure storage of confidential materials.
- Support HR and administrative departments with legal documentation, policy updates, and compliance requirements.
- Perform other legal and administrative duties as assigned.
- Insurance Administration
- Manage all business insurance policies, including general liability, workers’ compensation, EPLI, professional liability, cyber, auto, and property coverage.
- Track all policy renewal dates and ensure timely preparation of renewal applications.
- Maintain live, organized files for all insurance policies, including endorsements, renewals, amendments, premium payments, and correspondence.
- Track and maintain all premium payments, due dates, financing schedules, and confirmations of payment.
- Continuous research, identify, and evaluate competitive insurance brokers and carriers to ensure optimal pricing and coverage for the company.
- Manage issuance, tracking, and renewal of Certificates of Insurance (COIs) for vendors, landlords, partners, and internal needs.
- Review COI requirements in leases, contracts, and vendor agreements to ensure compliance.
- Administer EPLI-related documentation including intake of employment-related incidents, coordinating with HR, and supporting carrier communications.
- Process insurance claims by gathering evidence, preparing summaries, and coordinating with adjusters and internal teams.
- Assist with insurance audits (e.g., workers’ comp, general liability) by organizing payroll, operational, and incident documentation.
- Maintain detailed internal insurance files including policies, endorsements, COIs, renewals, payments, and claims history.
- Support overall risk management initiatives by tracking incidents, identifying coverage gaps, and recommending improvements to insurance structure, documentation, and compliance processes.
