Legal Coordinator, Legal and Corporate Affairs

Overview

Legal Coordinator, Legal and Corporate Affairs Jobs in Toronto, Canada at TMX Group

Job Overview

Legal Coordinator, Legal and Corporate Affairs – responsible for comprehensive administrative support to a large group of LCA team members. This hybrid role (2‑3 days per week in the office) is based in Toronto, ON and reports to the Director, Employment Counsel and Business Advisory.

Key Accountabilities

• Office Support & Document Preparation – Prepare, edit, blackline, and format various LCA documents, including contracts, presentations, reports, spreadsheets, org charts, and internal communications, ensuring accuracy and professional presentation.
• Calendar & Schedule Management – Proactively manage complex calendars, schedule meetings and appointments, and coordinate logistics to optimize time for team members.
• Meeting Coordination – Organize and coordinate various meetings (team meetings, project reviews, town halls), including preparing agendas, liaising with presenters, gathering necessary documents, and arranging technology such as video conferencing.
• Travel & Expenses – Coordinate domestic and international travel arrangements, including flights, accommodation, and ground transportation; prepare and submit accurate and timely expense reports.
• Communication Management – Act as a primary point of contact, managing email correspondence, drafting professional communications, and providing information or redirecting inquiries as appropriate.
• Office Operations Support – Assist with general office administrative tasks, including ordering supplies, managing invoices, coordinating storage and recall of LCA documents with off‑site storage company, arranging facility requests, ensuring team members have required technology, and supporting new employee onboarding.
• Policy Support – Centralize policy documentation, facilitate the review, approval, and translation workflow for policy owners, and ensure the latest versions are posted on the internal MyTMX intranet.
• Knowledge Management – Maintain internal knowledge management repositories, ensuring they are kept current and proactively identifying gaps and opportunities to expand these resources.
• Project & Contract Management – Support project and contract management activities by managing logistics, ensuring version control on documentation, coordinating stakeholders, and proactively tracking tasks and deadlines to maintain compliance and operational efficiency.
• Event Management – Responsible for end‑to‑end event management of team functions, town halls, and other onsite events at the various TMX Canadian locations.
• Team Collaboration – Foster a collaborative environment by assisting team members with administrative tasks, providing backup support when team members are absent, and contributing to special projects as needed.
• Ad‑Hoc Duties – Perform other related administrative duties as assigned by the leadership team.

Skills & Experience

• 5+ years in an administrative role (corporate or legal environment preferred) and a college diploma in administrative or paralegal studies.
• Exceptional written and verbal communication skills, with a talent for building strong relationships across all levels of the organization.
• Proven ability to manage priorities, meet deadlines, and handle complex logistics in a fast‑paced environment.
• High level of discretion and integrity when managing confidential information.
• Strong proficiency in Google Suite, with the ability to master new technologies quickly.
• Proactive, resourceful, and detail‑oriented, with flexibility to adapt to changing needs.

Compensation

Salary Range: CAD 70,000‑75,000 per year. Salary offered may vary based on relevant knowledge, skills, and experience.

EEO and Accommodations Statement

TMX is committed to creating and sustaining a collegial work environment in which all individuals are treated with dignity and respect and which reflects the diversity of the community in which we operate. We provide accommodations for applicants and employees who require it. This role is not currently sponsored for work permit applications; applicants must be authorized to work in Canada.

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Title: Legal Coordinator, Legal and Corporate Affairs

Company: TMX Group

Location: Toronto, Canada

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