Overview
Legal Receptionist Jobs in London, England, UK at Owen Reed
Owen Reed is recruiting for a full time Receptionist to join our Facilities and Front of House team for a top law firm in London.
Are you the right applicant for this opportunity Find out by reading through the role overview below.
You will provide a first welcome link between clients and the firm, offering an excellent first impression either in person or on the telephone.
You will assist the wider office and facilities team with general administration, assisting with post event cleaning and providing an efficient and flexible service to internal clients.
Key Responsibilities
Provide a warm, welcoming first impression of the highest standard for clients and staff when arriving at reception
Promptly and courteously answer and record telephone and reception enquiries and deal with persons calling at the office with appointments or documents
Look after clients waiting in reception, notifying fee earners of their arrival and showing them to fee earners or interview rooms
Be responsible for all documents and post arriving in the office, during the day
Every item and visitor to be logged consistently for the records
Provide refreshments for clients/meetings where requested
Provide support for events as required, including cleaning after events have finished
Work with tact and discretion with clients on the telephone and face to face, diplomacy would be required and a level of confidentiality
Use the Teams system and answer telephone enquiries promptly and efficiently
Occasional cover when required of reception within the other offices
To attend departmental and other meetings and training as required
Preparing, refreshing and ensuring high standards in all meeting rooms before and after each use
To work alongside facilities in hosting large events being responsible for, setting up and clearing down after large events
To be flexible around attending/ hosting events as required on occasions
Responsible for the day-to-day management and smooth operation of all nine meeting rooms
Produce documents, letters and emails as required for other teams
Copying files, scanning and emailing documents
Data input to the CRM System as required
Any other administrative tasks, such as Web Enquiries, faxes, general email enquiries
Skills, Experience, and Attributes
Experience of working within a Receptionist role in a professional services environment is desirable
Experience of undertaking general admin duties i.e. filing, scanning, photocopying etc
Experience of dealing with telephone-based enquiries and utilising a switchboard
Excellent organisation capability with the ability to effectively prioritise
Customer service focused
Title: Legal Receptionist
Company: Owen Reed
Location: London, England, UK
Category: Administrative/Clerical (Front Desk/Receptionist, Office Administrator/ Coordinator, Admin Assistant, Office Assistant)
