Overview
Litigation Legal Secretary Jobs in San Francisco, California, USA at SearchPros
Full-time (37.5 – 40 hours per week), experienced Litigation Legal Secretary to join our Litigation and Labor & Employment Practices in our San Francisco Office. The successful candidate will thrive in a
fast-paced
, professional environment and possess the ability to multi-task while delivering high-quality administrative and secretarial support to attorneys and their clients. This is an on-site position for the first 90 days.
A hybrid schedule of 4 days in the office and 1 day remote may be available after 90 days.
RESPONSIBILITIES
Maintain attorney calendars by planning and scheduling conferences, teleconferences, depositions, and travel, recording and monitoring court appearance dates, pleadings, and filing requirements and monitoring evidence-gathering
Produce legal information by formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics, coordinating case preparation and assuring that high priority items are completed in a timely manner
Prepare documents for state and federal court filings, discovery, arbitration, mediation and hearings
Read, sort, and date incoming mail. Ensure that outgoing mail is processed according to office procedures. If necessary, route mail to specific delivery service and follow up on timely delivery
Draft letters and documents, collect and analyze information, schedule couriers, court reporters, expert witnesses, and other special functions, coordinate preparation of charts, graphs, and other courtroom visuals; prepare expense reports
Represent attorney(s) by communicating and obtaining information, following-up on delegated assignments, and knowing when to refer matters to attorney(s)
Establish and maintain calendar and deadline reminder systems
Complete and submit conflict check forms, screening forms and new matter request forms
Maintain all client and general files. Conduct periodic review for possible storage of older files and prepare files to be closed
Provide exceptional client service to guests and clients whether in person or on the telephone
Maintain good public relations and diplomacy with clients while observing confidentiality of attorney-
client relationship
Input time entry, review and edit bills
nswer and screen telephone calls
Send and retrieve e-mail and faxes for attorney(s)
Photocopy and assemble documents as required
dditional duties as assigned including assisting other secretaries, as needed
Requirements
SKILLS AND ABILITIES
7-10 years legal secretary experience with extensive knowledge of litigation and trial procedures
Knowledge of Federal and State court filing procedures including e-filing requirements
Knowledge of , JAMS and other arbitration/mediation filing requirements
dvanced knowledge of Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint)
Type 50 wpm
Solid drafting and proofreading skills
Proven track record
of reliable attendance and punctuality
Effective communication
and organizational skills
Superior
attention to detail
and high level of accuracy
Strong analytical and
problem-solving
abilities
Strong client focus
bility to work concurrently on a variety of projects and work effectively under pressure
Self-motivated and able to work independently
bility to multi-task and meet deadlines
bility to pass Background, Drug Screen and if applicable Medical Screenings (i.e. Vision, Hearing, or Physical) if Required by Client.
Medical, dental, vision, ancillary coverage and 401k benefits are available.
Title: Litigation Legal Secretary
Company: SearchPros
Location: San Francisco, California, USA
Category: Law/Legal (Legal Secretary), Administrative/Clerical (Legal Secretary)
