Overview
Litigation Secretary Jobs in Costa Mesa, CA at Greenberg Gross LLP
Position Summary
Greenberg Gross LLP is a high-stakes boutique trial law firm that litigates cases grappling with some of the most important issues facing society. For the firm to perform at the highest level, every facet of the operation must function smoothly and efficiently, especially information technology.
We have an immediate full-time opening for a Litigation Secretary for our Orange County office. This position is responsible for providing administrative and legal secretarial support to attorneys. Your work schedule will be 8 hours per day, with the opportunity of hybrid.
Responsibilities and Duties
Use word processing and document management software to prepare, revise, format, and finalize a wide variety of legal such as correspondence, pleadings, discovery, memoranda, agreements, and other legal documents under time-sensitive deadlines. Some pleading/discovery drafting required.
Prepare documents for filing and/or service including: proofreading, editing, finalizing documents, generating TOC/TOA, gathering exhibits, ensuring compliance with all Federal, State, and/or Local Rules
Heavy e-filing with state and federal courts. Current knowledge of Federal CM/ECF e-filing procedures. Some appellate court filings using TrueFiling
Docket case deadlines using Clio for all incoming mail, motions, discovery, trial/post-trial, mediation, arbitration, and appellate deadlines
Create mediation, arbitration, hearing, and trial binders; prepare discovery shells; set up and maintain litigation files; party and witness subpoenas
Assist attorneys with opening new client/matters and send conflict checks email
Case management, including database management and electronic file organization
Schedule appointments, depositions, meetings; maintain calendars; make travel arrangements; set up conference calls
Assist with trial preparation
Answer, screen, and respond to phone calls
Open and route mail and email, attaching files and documents
Enter attorney time into time-keeping program
Maintain and track CLE records for attorneys
Prepare and submit expense/reimbursement reports
Assist fellow secretaries and additional attorneys as needed
Other administrative tasks as needed
Qualifications and Skills
Minimum 5 years of litigation experience working in a legal and/or professional services environment
Excellent grammar, communication, and organizational skills
Proficient using MS Office products (Word, PowerPoint, Excel, Outlook)
Attention to detail and the ability to multi-task in a fast-paced, high-pressure environment
Ability to prioritize to meet deadlines
Must be able to work overtime as needed.
We offer an excellent salary and benefits package. Response will be given to candidates who closely meet our qualifications. EOE M/F/D/V. No phone inquiries please.
Title: Litigation Secretary
Company: Greenberg Gross LLP
Location: Costa Mesa, CA
Category:
