Overview
Mailroom & Facilities Assistant/CA Jobs in Aliso Viejo, California, USA at Seabreeze Management
Position: Â Mailroom & Facilities Assistant (CA)
Job Type
Full-time
Description
Introduction:
Seabreeze Management Company is a full-service property management firm with adiversemanagement portfolio of over 90,000 residential and commercial properties. Based in Aliso Viejo, California, Seabreeze has offered an unrivaled client experience to commercial common-interest developments and homeowners’ associations for over 30 years. With offices throughout California and Nevada, Seabreeze has expanded its mission to be a trusted advisor andcollaborativepartner with developments to build thriving associations through superior service and integrity.
At Seabreeze, people are at the heart of what we do. Our philosophy, “Passion when combined with commitment, makes anyone unstoppable” is carried out by enthusiastic andcustomer-centricteams who serve the communities where we work and live.
Summary:
The Mailroom & Facilities Assistant handles incoming/outgoing mail, processing print jobs and support duties in the mailroom, including placement of paper supplies at each copier, maintenance of copiers and cleaning and organizing copy rooms. This position also handles Facility related duties including restock and cleaning of breakroom equipment such as refrigerators, water and coffee dispensers, as well as cleaning of utensil drawers, sinks, counters, etc.
This role includes support to ensure the physical office is clean, well maintained and common areas including restrooms, are ready for use. Special projects will also be assigned on an as needed basis that could include cleaning of walls/glass, vacuuming and sweeping, assembly of chairs and hauling small items to the dumpster. Other job duties include but are not limited to: working with vendors, emailing/corresponding about completed projects, photocopying, data entry, retrieval of packages and support to handling of client storage boxes.
Essential Duties and Responsibilities:
To perform this position successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Mailroom:
Mailroom:
Process outgoing mail – weighing mail and affixing postage either by hand or with a meter with occasional driving to drop off or pick up mail at local USPS.
Use of mailroom equipment including postage machine, label and folding machine, as well as various multi-functional devices, partnering with vendors on service concerns or jams.
Processing letters (including copying, folding, stuffing, labeling and posting).
Prepare volume mailings such as budgets and annual elections by finalizing documents and address reports to be submitted to a 3rd party print vendor, tracking completion and communicating in a timely manner.
Stock office supplies in mailroom and at printer stations.
Order and distribute supplies.
Ensure all copy machines are loaded with paper per procedure
Support the reception area in retrieving packages.
Change toner in all printers throughout office
Scan/print documents
Training of employees on the use of basic office equipment.
Facilities:
Perform daily inspections of the office, including travel to other offices as requested for thepurposeof ensuring vendors are meeting expectations, reporting concerns and restocki…
Title: Mailroom & Facilities Assistant/CA
Company: Seabreeze Management
Location: Aliso Viejo, California, USA
Category: Administrative/Clerical, Customer Service/HelpDesk
