Overview
Maintenance Office Assistant Jobs in Placida, FL at Palm Island Resort
Overview
We are looking for an organized and dependable Maintenance Office Assistant to provide clerical and administrative support to the Maintenance Department. This position will assist the Maintenance Manager with scheduling, work orders, records, communication, and general office duties to help keep the department running efficiently.
Duties
- Work Orders: Process, track, update, and close work orders, making sure information is accurately recorded in the maintenance system.
- Scheduling: Help schedule maintenance, preventive maintenance, repairs, inspections, and contractor visits.
- Records and Documentation: Maintain equipment records, maintenance logs, safety information, SDS/MSDS records, and contractor insurance documentation, including Certificates of Insurance, Auto Insurance, and Workers’ Compensation certificates or exemptions. Scan and maintain documents in a shared drive for easy access.
- Communication: Respond to maintenance-related questions from employees, vendors, contractors, homeowners, and rental guests and direct requests to the appropriate person.
- Reports: Assist with preparing work order, maintenance, and other department reports as needed.
- General Office Support: Answer phones, respond to emails, file documents, enter information into computer systems, prepare meeting agendas and minutes, and assist with department attendance and payroll records.
- Maintain good personal hygiene and a professional appearance.
- Perform other duties as assigned and assist other departments as needed.
Skills & Technical Skills
- Proficiency with Microsoft Office, including Word, Excel, and Outlook.
- Experience with a Computerized Maintenance Management System (CMMS) preferred. Escapia experience is a plus.
- Basic understanding of maintenance operations and preventive maintenance.
- Strong organizational skills and attention to detail.
- Good written and verbal communication skills.
- Ability to multitask, prioritize, and work in a fast-paced environment.
- Dependable, professional, and able to work well with others.
Pay: $17.00 – $19.00 per hour
Benefits:
- Dental insurance
- Employee discount
- Health insurance
- Paid time off
- Vision insurance
Application Question(s):
- Do you have previous experience working with contractors, vendors and accepting deliveries?
Experience:
- Office management: 2 years (Required)
Ability to Commute:
- Placida, FL 33946 (Required)
Work Location: In person
Title: Maintenance Office Assistant
Company: Palm Island Resort
Location: Placida, FL
Category:
