Overview
Maintenance Services Coordinator Jobs in Guelph, Ontario, Canada at Dean Group
Location: Guelph
Contract: 5–6 months
Wage: $21–$23/hour
Shift: On-Site, Monday-Friday, 8:30-4:30
Are you a proactive and organized professional with a knack for scheduling and customer service? Our client, a well-established leader in the property management industry, is looking for a Maintenance Services Coordinator to join their team on a temporary contract basis.
About the Role:
In this role, you’ll be the key point of contact for all maintenance-related requests, ensuring timely communication between residents, internal teams, and vendors. You’ll thrive in a busy, fast-paced environment where no two days are the same.
Key Responsibilities:
Manage and track incoming maintenance requests via phone, email, and in-person channels.
Input and update work orders in Salesforce to ensure accurate records.
Coordinate and prioritize maintenance tasks with internal and external teams.
Follow up with residents to ensure clear communication and issue resolution.
Process vendor and trade invoices using Docu Ware, including coding and authorization.
Assist with contractor scheduling and prepare correspondence regarding suite access, inspections, and work scope.
Support a collaborative team culture and contribute to community initiatives.
What You Bring:
Intermediate proficiency with Microsoft Office (Excel, Outlook, Word) and comfort with database systems.
Strong communication skills, both written and verbal, with excellent phone etiquette.
Experience in a fast-paced, customer-focused environment.
High attention to detail and the ability to juggle multiple schedules.
Knowledge of property management processes, building/fire codes, or the Residential Tenancies Act is a bonus.
Strong problem-solving skills and the ability to navigate urgent issues effectively.
Experience reviewing quotes and managing vendor interactions is an asset.
If you’re organized, adaptable, and enjoy being the go-to person in a dynamic environment, we’d love to hear from you!
Title: Maintenance Services Coordinator
Company: Dean Group
Location: Guelph, Ontario, Canada
Category: Administrative/Clerical (Office Administrator/ Coordinator)
