Overview
Manager – Administration Jobs in Gummidipoondi, Tamil Nadu, India at Voltas Limited – A TATA Enterprise
Title: Manager – Administration
Company: Voltas Limited – A TATA Enterprise
Location: Gummidipoondi, Tamil Nadu, India
POSITION/ ROLE – Manager Administration
Location Gummidipoondi RAC Factory
REPORTS TO – Plant HR Head
DEPARTMENT/ DIVISION Voltas – UPBG (Unitary Products Business Group)
Job Objective The role is integral to ensuring seamless site operations, service excellence for our employees and visitors. You will oversee critical enablers like housekeeping, transport, guest house and site security working closely with internal teams and external vendors.
Key Deliverables and Actions
- Security
- Ensure 24×7 security coverage of the site with a governance SOP defined to cover including the gates, plant perimeter, employee movements, and visitor management, materials, machinery inside the premises.
- Supervise security personnel, enforce SOPs, and ensure all statutory and company security compliance protocols are met.
- Implement and review security technology infrastructure (CCTV, barriers, access control matrix and processes).
- Coordinate with local police and authorities in case of emergencies or preventive measures.
- Transport & Mobility
- Manage safe and timely transport for management staff, including route planning, driver supervision, and vendor performance.
- Track company transport maintenance, renewals, and fuel cost control.
- Ensure compliance with safety norms, vehicle fitness, and insurance documentation.
- Handle on-ground transport issues, emergency pick-up/drop, and grievance redressal
- Housekeeping & Facility Hygiene
- Maintain high cleanliness standards across shopfloor, admin block, canteen, washrooms, and common areas.
- Supervise outsourced housekeeping staff and ensure quality audits, feedback implementation, and availability of consumables.
- Coordinate with the maintenance team for pest control, waste disposal, and hygiene upkeep.
- Introduce periodic deep-cleaning drives and visual housekeeping improvement initiatives.
- Guest House & Visitor Services
- Oversee end-to-end management of guest house facilities, including bookings, housekeeping, food and hospitality standards.
- Ensure a pleasant experience for site visitors, auditors, trainees, and senior management staying at the guest house.
- Maintain records and guest feedback logs for continuous improvement
- Governance & Stakeholder Communication
- Prepare monthly dashboards and reports for site administration KPIs and share with HR and plant leadership.
- Drive vendor governance through structured reviews, SLAs, and compliance monitoring.
- Liaise with local government authorities, utilities, and community leaders for permits, inspections, and operational support.
- Build strong relationships across departments to ensure admin services are responsive and aligned to business needs.
ESSENTIAL ATTRIBUTES
- Communication skills, Fluency in Tamil and English language is a must
- Ability to define and drive processes that are mandatory for site’s security
- Assertiveness, ability to operate without supervision
- Crisis management
QUALIFICATIONS REQUIRED
- Graduate, / Post-Graduate
EXPERIENCE REQUIRED – Over 14 Years Of Relevant Experience
WIFM – Voltas’s UPBG business consists of – Room Air Conditioning (RAC) division and is India’s market leader in cooling products, representing the company’s largest business by revenue and workforce. It operates across a wide B2C and B2B footprint with a deep regional presence through sales and service teams. The Commercial Refrigeration (CR) and Air Products (AR) segment complements the end customer with tailored solutions across industrial, commercial and retail applications. The business operates with a light, informal, and deeply execution-focused culture – offering a hands-on, high-learning environment This an opportunity to lead administrative excellence at Voltas’s largest manufacturing site.
A note from Us – Located on the peaceful outskirts of Chennai, our Gummidipoondi factory offers a serene work setting, with nearby access to housing, schooling and other amenities. This role is for people who enjoy autonomy, problem solving and customer centric solutioning.
