Overview
MSOT Administrative Support Coordinator Jobs in Alliance, OH at University of Mount Union
The MSOT Administrative Support Coordinator is a skilled and experienced individual serving as a Clinical Coordinator and Administrative Assistant for the graduate Occupational Therapy program. Under the supervision of the Director of the Master of Occupational Therapy Program, this 12-month full time role combines clinical support and administrative responsibilities to ensure the smooth operation of the program and enhance the learning experience of our students. This role requires utmost professionalism and confidentiality, especially when handling sensitive student health and educational records. Strict adherence to privacy protocols is essential.
Responsibilities
Clinical Support including but not limited to:
Support the Academic Fieldwork Coordinator (AFWC) in managing student health requirements and other areas of compliance within necessary online platforms (EXXAT, ACEMAPP, Silk Road) including monitoring of approval status, expiration dates, and coordinating background checks.
Support the MSOT program in managing fieldwork site contracts and information, ensuring signatures, dates and personnel remain current while establishing new contractual agreements at the direction of the AFWC.
Communicate with all fieldwork stakeholders (including students, site coordinators, and fieldwork educators) to ensure compliance and maintain accurate site records.
Assist in the collection of fieldwork reports to assist in program assessment and accreditation.
Monitor communication with fieldwork educators to confirm agreement with objectives and verification of licensure.
Attend coordination and support meetings with online platforms (ACEMAPP, EXXAT, Silk Road).
Administrative Support including but not limited to:
Assist with student recruiting and admissions processes for the program
Provide support with faculty searches
Assist faculty in teaching and professional responsibilities (course material preparation, preparation of proposals, grants, articles, etc.)
Assist in the preparation and arrangements for accreditation materials, reports, and visits
Assist in the preparation of budget requests, orders, reimbursements, and other business requests from internal and external offices
Handle correspondence for faculty (mail, composing and ending routine letters)
Assist faculty with conference registration and travel arrangements
Assist adjunct faculty with administrative functions
Assist in organizing immersive experiences, seminars, and guest lectures for students
Run and prepare reports for the program
Maintain program files and reports as needed
Monitor and order program supplies
Attend program meetings and maintain minutes
Provide support for school events including catering, room set up, and RSVPs/invitations.
Other duties as assigned.
Qualifications
Qualifications:
High School diploma required
Experience in academic or clinical education preferred
Strong organizational and communication skills (written and verbal)
Knowledge of administrative office procedures
Proficiency in relevant software and technology used in OT practice and education (EXXAT, ACEMAPP, Microsoft Office Suite)
Experience learning and using other technology applications
Familiarity with FERPA regulations regarding the maintenance and release of protected data
Excellent interpersonal skills
Strong organizational and problem-solving skills
Proven ability to effectively multi-task and prioritize work
Attention to detail and accuracy
Ability to work collaboratively in a team environment
Descriptive Information
This position is required to complete assigned University compliance training as communicated by the University. The specific statements shown in each section of this description are not intended to be all-inclusive. They represent typical elements and criteria necessary to successfully perform the job. When requested, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.
The University of Mount Union is an equal opportunity employer. The University prohibits discrimination on the basis of race, gender, gender identity or expression, sex, sexual orientation, religion, age, color, creed, national or ethnic origin, veteran status, marital or parental status, pregnancy, disability, or genetic information in student admissions, financial aid, educational or athletic programs, or employment as now or may hereafter be required by university policy and federal or state law.
Job Type: Full-time
Pay: $1.00 per hour
Expected hours: 40 per week
Benefits:
401(k)
401(k) matching
Dental insurance
Employee assistance program
Employee discount
Flexible spending account
Health insurance
Health savings account
Life insurance
Paid time off
Retirement plan
Tuition reimbursement
Vision insurance
Schedule:
8 hour shift
Day shift
Monday to Friday
Ability to Commute:
Alliance, OH 44601 (Required)
Work Location: In person
Title: MSOT Administrative Support Coordinator
Company: University of Mount Union
Location: Alliance, OH
